Responsibilities
* liaise with managers & supervisors on a daily basis reporting any issues that need resolving.
* Use software systems such as Halo to open, update, and close job tickets.
* Manage snagging lists as required.
* Coordinate with maintenance staff for pre‑arrival checks and ongoing services.
* Use Excel to organise and track services, meter readings, and maintenance updates.
* liaise with contractors for reactive services and planned maintenance visits.
* Manage and update property‑related documentation, including service records, supplier lists, and maintenance logs.
* Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept.
* Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign.
* liaise with accounts department for all invoice processing as & when required.
* Purchasing of H&S clothing & materials etc as & when requested by property staff.
* Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system.
* Resolve queries related to quotations and invoices with contractors and suppliers.
* Maintain and update the asset register for property, plant, and vehicles.
* Oversee the filing system for property compliance certificates and project invoices.
* Create packing lists in Microsoft excel in order manage shipments.
* To distribute or contact the correct people as letters & parcels arrive throughout the day.
* Provide cover for colleagues when they are out of the office.
* Any tasks or responsibilities as requested by management within the scope of the position.
Qualifications
* Proven experience in a similar administrative role.
* Proficient in payroll software and Microsoft Excel, Outlook, and Word.
* Full, clean driving licence.
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