Overview
Facilities Administrator role at NHS Blood and Transplant. The Estates and Facilities Department covers a very large and diverse range of duties, requiring interaction with many stakeholder groups. You will be part of a small proactive team of NHSBT staff and contractors who are customer focused and have a can-do attitude, enabling colleagues across the organisation to carry out their duties efficiently and effectively.
Responsibilities
* Provide local site administrative services and coordinate a range of stakeholders such as external suppliers and contractors.
* Act as the first point of contact for internal and external contacts including staff, donors, members of the public, contractors, and suppliers.
* Support general office duties (e.g., photocopying and scanning documents).
* Carry out data entry ensuring records are up to date and accurate.
* Open and sort post and handle routine correspondence.
* Maintain manual and electronic filing systems.
* Receive and make telephone calls.
Occasionally, you may be required to undertake travel to NHSBT sites to meet the requirements of the post (notice will be given).
About You – Experience and Knowledge
* Proven administrative experience, preferably in a service environment.
* Experience dealing with contractors or suppliers.
* Experience using information technology and Microsoft Office packages (Outlook, Word, Excel, Teams, PowerPoint).
Qualifications and Training
* NVQ level 3 in Facilities or Business Management Administration or related subject or equivalent experience.
* GCSE or equivalent in English and Maths.
* Demonstrates commitment to ongoing learning and development (CPD).
About Us
It takes all types of people to deliver a service that saves and improves lives. NHS Blood and Transplant employs over 6,000 people dedicated to helping communities donate blood, blood products, organs, tissues, or stem cells to save lives. Our three core values are Caring, Expert, and Quality.
We are committed to an inclusive workplace and encourage applications from all sectors of the community.
What We Offer
* Flexible working opportunities where the role allows.
* 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years of service and 33 days after 10 years.
* NHS Pension Scheme (defined benefit).
* Commitment to learning and development through our Thrive program.
This vacancy will close at 23:59 on 17 October 2025. Interviews are anticipated to be held on 29 October 2025, subject to confirmation.
For informal enquiries please contact Krzysztof Kochanek – Estates & Facilities Manager via email.
Seniority level
* Entry level
Employment type
* Part-time
Job function
* Management and Manufacturing
Industries
* Hospitals and Health Care
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