Job Title: Office Administrator – Stevenage
Location: On-site (no remote working)
Salary: £25,000 per year
Job Type: Full-time, Permanent
Working Hours: Full-time, 37.5 hours per week (8:30 AM – 4:30 PM or 9:00 AM-5:00 PM, Monday to Friday)
Delphi Care Solutions Ltd is seeking an experienced Office Administrator who is highly organised, adaptable, and self-motivated. You should have excellent communication skills, a keen attention to detail, and the ability to prioritise tasks effectively. As part of a dynamic team, you will support the Finance and HR functions in ensuring the smooth running of day-to-day office operations.
Key Responsibilities:
* Maintain and update spreadsheets
* Oversee the recruitment process, including scheduling and assisting with interviews and onboarding new employees
* Set up and manage Teams meetings
* Organise and manage Teams meetings, conferences, other events, and hotel bookings
* Manage office supplies and coordinate office maintenance needs
* Answer incoming calls and handle related inquiries
* Manage emails related to finance and administrative tasks
* Assist in preparation of reports and presentations for meetings
* Monitor and review staff annual and sick leave
* Support senior management with ad-hoc administrative tasks as required
Schedule:
* Monday to Friday
* No weekend work required
Work Location: In-person, at Stevenage Town Centre
Requirements
* Minimum of 2 years' experience in administration
* Strong proficiency in Microsoft Word and Excel
* Excellent knowledge of Outlook
* Invoicing experience and employee expense reconciliation is desirable
* Outstanding customer service skills
* Confident telephone manner
* Experience in setting up Teams meetings
Benefits
* Working Hours: Full-time, 37.5 hours per week (8:30 AM – 4:30 PM or 9:00 AM-5:00 PM, Monday to Friday)
* Annual Leave: 20 days excluding bank holidays per year
* Company Pension Scheme: after 3 months of employment