Our client, a long-established and growing manufacturing organisation based in Tamworth, is seeking an experienced Facilities Coordinator to join a busy Facilities team. This is an excellent opportunity for an individual who thrives in a varied, fast-paced environment and enjoys taking ownership of administrative and coordination responsibilities across multiple operational areas.
Salary is up to £29,000 depending on experience. Please note this is an office-based position.
Benefits include 31 days holiday including Bank Holidays, Paycare - A Healthcare Cash Plan (Discounts available and access to a 24-hour Doctor), Life Assurance x 2 and up to 5 days extra unpaid holiday available at a salary sacrifice.
As Facilities Coordinator, you will play a key role in supporting the smooth running of facilities operations, with responsibility spanning fleet administration, waste management, utilities coordination, and contractor compliance. You will act as a central point of contact for internal teams, suppliers, contractors, and drivers, ensuring processes are accurately maintained and service standards are upheld.
Your Key Responsibilities include:
Fleet Administration
Manage incoming vehicle post, scanning, filing, and email correspondence
Issue and track driver fines, ensuring timely resolution and payment follow-up
Support delivery and preparation of vehicles for new drivers
Act as a key contact for drivers, insurers, and lease providers
Coordinate accident reporting and liaise with insurers
Review fleet invoice costs against internal reporting data
Monitor mileage usage and implement required changes
Arrange foreign travel permissions via lease companies
Carry out vehicle inspections
Book and manage pool car usage Waste Management
Maintain accurate records of Waste Transfer Notes
Collate and report waste volumes per contractor
Ensure supplier certifications and accreditations remain current
Liaise with waste providers regarding missed or failed collections
Maintain up-to-date waste contractor records and documentation Utilities Management
Input and process utility bill data accurately
Verify billing accuracy and resolve discrepancies with suppliers
Act as a point of contact for meter readings
Liaise directly with utility providers where required Contractor Coordination
Maintain contractor insurance and licence records
Manage contractor induction logs and site access documentation
Schedule and coordinate maintenance works and service appointments
Arrange repairs to fixtures and fittings
Conduct site inductions for contractors General Duties
Provide general administrative support to the Facilities team
Support ad hoc departmental requirements as needed As the Facilities Coordinator, you will have:
Previous experience working with utility providers and contracts
Experience in fleet operations
Exposure to facilities or contractor management environments
High attention to detail and accuracy
Strong communication skills with confidence liaising with suppliers and colleagues
Excellent organisational and prioritisation abilities
Proven administrative experience
Proficient in Microsoft Office (Excel, Outlook, etc.)
Problem-solving capability
Full UK Driving Licence
Understanding of ISO 14001 environmental standards