HQ Arms & Services, Robertson House, Camberley, Surrey, GU15 4NP We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuing you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face to face working, especially for new joiners, there is an expectation that you would be in the office at least 60% of the time (3 days a week). Job Summary The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse work-force, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. You will be the MOD interface for both the 53 supported Regimental and (CS) Civil Service and the wider military museum network. To ensure success, this requires a close working relationship with the National Army Museum (NAM) on behalf of Head Arms and Services (Hd A&S) as the Army Sponsor, the Army Museum Ogilby Trust (AMOT) and liaison with Museums staff and Chains of Command, DIO and cross government departments for those embedded within existing Army Establishments. Heritage links into Defence and wider Government as well as the charitable and national communities, in many cases it provides the face of the British Army to the public audience. On behalf of Hd A&S, you will be the focal point for Grant in Aid (GiA), provision of advice and guidance to Army Museums on a variety of issues including infrastructure, museum Internal Business Agreements (IBAs) leases, drawdown of funded museums and oversees the day-to-day management on Army Museums. The post holder will support and implement strategic management of a broad range of heritage and museum matters to develop and improve the role of Heritage within Defence. This position is advertised at 37 hours per week. Job Description Key responsibilities: Support the Army’s Museum Review and help implement its recommendations. Update, oversee and maintain the Army’s Internal Business Agreements (IBAs) and Leases for supported Museums with the MOD. Oversee the Army’s support for the Regimental and Corps Museums including, but not restricted to: Infrastructure, vital services, maintenance, and related matters. Provision of advice and guidance on a wide range of issues, including funding, infrastructure and GiA. The review and submission of business cases ensuring the appropriate justifications and evidence are in place. Act as a conduit between Museums and A&S Business Management in order to manage the draw down of positions from CS to GiA in accordance with ECAB/P(11)23. Engage with all principal stakeholders regarding Museum related business, to establish networks that support and strengthen cohesion across the sector. Oversee the management and governance of Museum Grant in Aid (GiA) ensuring accurate payment each financial quarter to all entitled museums. Focal point for any ministerial correspondence (engaging with the Army Secretariat when required), Freedom of Information Requests and routine requests for information including public enquiries on Army Museums. On behalf of head Arms & Services manage and enable the Army Museum Panel, providing minutes and records of decisions as required. Collate mid-year and yearly partnership agreement reports for Museum projects; seek improvements where necessary. Provide staff support and briefs on heritage issues as required. Enabling communication with all sectors of society in the support of inflow. Day to day Line Management of the Higher Executive Officer Museums post. Key Responsibilities Support the Army’s Museum Review and help implement its recommendations. Update, oversee and maintain the Army’s Internal Business Agreements (IBAs) and Leases for supported Museums with the MOD. Oversee the Army’s support for the Regimental and Corps Museums including, but not restricted to: Infrastructure, vital services, maintenance, and related matters. Provision of advice and guidance on a wide range of issues, including funding, infrastructure and GiA. The review and submission of business cases ensuring the appropriate justifications and evidence are in place. Act as a conduit between Museums and A&S Business Management in order to manage the draw down of positions from CS to GiA in accordance with ECAB/P(11)23. Engage with all principal stakeholders regarding Museum related business, to establish networks that support and strengthen cohesion across the sector. Oversee the management and governance of Museum Grant in Aid (GiA) ensuring accurate payment each financial quarter to all entitled museums. Focal point for any ministerial correspondence (engaging with the Army Secretariat when required), Freedom of Information Requests and routine requests for information including public enquiries on Army Museums. On behalf of head Arms & Services manage and enable the Army Museum Panel, providing minutes and records of decisions as required. Collate mid-year and yearly partnership agreement reports for Museum projects; seek improvements where necessary. Provide staff support and briefs on heritage issues as required. Enabling communication with all sectors of society in the support of inflow. Day to day Line Management of the Higher Executive Officer Museums post. Person specification Essential Skills Required Self-motivated, highly organised and co-ordinate activity to enable effective working across the team. Excellent communication skills and be confident engaging at all levels of seniority. Reactive to changing circumstances to be able to calmly and effectively lead and prioritise a fast-paced workload with minimal direction. Able to produce logical, fluent, convincing, and accurate written work up to a senior level. Able to work at pace to meet strict timelines whilst ensuring policies and procedures are followed. Use analytical skills to identify areas of improvement and develop effective solutions. Excellent organisational and communication skills are essential as the post holder will be liaising with a range of internal and external stakeholders of various ranks and grades. As a member of a small team, you should be flexible, resourceful, and appreciate the sensitivities associated with change delivery (including understanding the need for balance between sensitive data and providing open communication when possible). Adaptable to changing circumstances and able to work effectively in a dynamic environment. Desirable Skills IT literate - a familiarity with Office 365 systems is beneficial. Behaviours We'll assess you against these behaviours during the selection process: Changing and Improving Communicating and Influencing Making Effective Decisions Working Together Alongside your salary of £44,590, Ministry of Defence contributes £12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance. Other Benefits For Army Civil Servants Include 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service Highly competitive pension scheme Personal and professional development of skills Alternative working patterns for many roles Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle. Enhanced parental and adoption leave 6 days special leave per year which can be used for volunteering activities Learning and Development We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role. A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. At application stage you will be assessed against the following: Personal Statement - 250 word statement to evidence how you meet the criteria of this post. Behaviours Changing & Improving Communicating & Influencing Making Effective Decisions Working Together Applications will be sifted using the Personal Statement & Behaviours that have been chosen for this campaign, but in the event of there being a high number of applications, a sift will be conducted on the lead behaviour 'Communicating & Influencing' At interview stage you will be assessed against the following: Behaviours Changing & Improving Communicating & Influencing Making Effective Decisions Working Together Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Claire Masters Email : Claire.Masters354@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.