Job Description
Sheppard Robson is recruiting an Office Assistant / Document Controller to join its team in Manchester.
The practice is looking for a communicative and organised individual who will provide both Document Control and Office support in all areas – inclusive front of house reception.
This person will work closely with the Partner responsible for Document Control and the Document/Office Manager (North).
Keys tasks
* Ensure quality assurance checks and issues of project drawing information
* Maintain drawing and other documentation information on our database
* Preparing documents for storage and archiving as appropriate
* Provide reception support, maintaining a tidy appearance of the reception area
* Help co-ordinate / facilitate small internal office moves with direction from Document/Office Manager (North)
* Assist with furniture installation re-configuring
* Help to maintain required appearance/tidiness of studios.
* Manage studio stocks of standard stationery items including on-line ordering.
* Ensure meeting rooms are organised in advance of meeting with appropriate setup, catering and refreshments
* Provide general administrative support
Experience
* Previous experience in a Receptionist or Front Office / assistant role - desirable
* Previous experience in Document Control or a comparable role, ideally within architecture (not essential)
* Keen eye for detail and accuracy
* Strong organisational and time management skills
* Excellent communication skills, both written and verbal
* Able to work autonomously and within a team environment
Please note that this is a fixed-term role for 12 months.
The salary is dependent on the successful applicant’s experience and qualifications.
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