Role Overview:
Key Responsibilities:
1. Accurately record meeting minutes and track actions to completion within deadlines, particularly for leadership and communication forums.
2. Prepare, consolidate, and format professional PowerPoint presentations for internal and external use.
3. Interpret management information to produce comprehensive reports reflecting group-wide activities.
4. Manage correspondence to arrange meetings and gatherings providing relevant information to stakeholders.
5. Raise purchase orders and monitor delivery progress to ensure timely procurement.
6. Oversee diary and time management, including scheduling meetings across internal and external stakeholders.
7. Serve as a primary point of contact for internal and external communications.
8. Coordinate meetings via multiple platforms (e.g., Microsoft Teams), including agenda preparation, briefing documentation, and pre-meeting material distribution.
9. Coordinating high profile visits including presentation preparation, tour planning, catering arrangements, and room bookings.
10. Travel and accommodation management, including budget management.
11. Maintain and process expense claims in accordance with company policy.
12. Coordinating internal communication initiatives.
Essential Criteria:
13. Proficient in use of Microsoft Outlook, Word, Excel and Power Point.
14. Ability to handle confidential matters effectively, maintaining tact and diplomacy when required.
15. Strong organisation skills and the ability to prioritise effectively.
16. Ability to communicate effectively (both verbal and written) at all levels.
17. Ability to work independently and use own initiative when required.
Desirable Criteria:
18. Enthusiastic and motivated team player.
19. Previous experience operating in a manufacturing environment.
20. Previous experience in an administrative role.
21. Experience working in customer facing role.
22. Be able to anticipate the needs of the General manager to ensure seamless support and time management.
What we offer:
23. A competitive salary
24. Generous company pension scheme
25. Generous life assurance
26. 33 days annual leave inclusive of public holidays
27. Long service holiday days
28. Complimentary onsite secure car park
29. Onsite gym and changing facilities
30. Subsidised canteen
31. Onsite Learning & Development Academy
32. Private medical insurance
33. Complimentary access to school holiday schemes
34. Exclusive ‘Staff Sales’ site for Sony products
35. Generous family friendly policies
36. ‘Refer a Friend’ recruitment scheme
37. Access to Employee Assistance Programme