Owen Reed is looking for a Legal Secretary for a top law firm in Kent. This permanent role offers the opportunity to provide professional, proactive, and high-level secretarial support within the Private Client Advisory team.
Location: Kent
Hours: Full-time
Department: Private Client Advisory
The Role:
You will support an allocated fee earner or a small team, assisting with estates, private property, tax planning, trusts, wills, and related matters. You will ensure documentation is accurate, professionally presented, and delivered on time, helping the team provide an exceptional client experience.
Key Responsibilities:
* Prepare, format, proofread, and paginate documents in house style.
* Manage diaries, schedule meetings, and organise conferences for fee earners.
* Maintain accurate electronic and paper filing systems.
* Process expense claims, client forms, and administrative documentation.
* Support billing preparation and tracking.
* Liaise with clients and internal teams to ensure deadlines and client expectations are met.
* Use software including Microsoft Office and, where applicable, Isokon for estate administration.
Skills & Experience Required:
* Proven legal secretarial or administration experience in a professional services environment.
* Strong typing speed (50wpm+) with excellent spelling, grammar, and attention to detail.
* Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
* Excellent communication skills and professional telephone manner.
* Self-motivated, proactive, and able to work under pressure to meet strict deadlines.
* Flexible, adaptable, and a team player with a positive approach.
Ideal Candidate:
You are organised, reliable, and professional, with the ability to manage multiple priorities. You take pride in supporting fee earners efficiently while contributing positively to the wider team.