About the job: This role provides high-quality, autonomous executive support and governance coordination across the CEO Office. It supports the CEO, Chief Officers, Director of Governance, Chair and trustees, ensuring disciplined organisation, strong governance practice, and effective planning and prioritisation. Executive and Non-Executive Support Manage complex diaries, ensuring excellent planning, and strategic and proactive prioritisation. Coordinate travel, accommodation and logistics. Prepare briefing materials, presentations and written content. Support high-level meetings, including agendas and follow-ups. Governance Support Provide high-quality secretariat services to Board and Committees. Maintain accurate governance records and trustee data. Support annual business and governance cycles and planning. Assist with trustee recruitment, onboarding, induction and compliance. Cross Organisational Coordination Support business planning, operational assurance and reporting. Assist with organisational change programmes. Organisation of virtual and in person events, including venue sourcing, on-the-day logistics and follow up. Managing approvals process and referring colleagues to appropriate policies, processes and signatories. Systems and Continuous Improvement Streamline processes across governance and administration. Use generative AI tools responsibly to improve productivity. Support financial processes including POs and invoices. Your profile The ethical use of Generative AI at ETF At ETF, we embrace generative artificial intelligence (AI) with a strong ethical foundation, using it to unlock new levels of productivity, creativity, and impact across all roles. We believe AI is not just a tool - it’s a powerful partner in helping you work smarter, save time, and focus on what matters most. That’s why we expect every employee to use Co-Pilot skilfully, actively and routinely as part of their daily workflow. Together, we can harness the full potential of AI to elevate our work and shape a future where innovation thrives. As part of our commitment to continuous improvement, you’ll be expected to demonstrate how you’re using generative AI in your work through performance assessments. If employees need support or training, they reach out to one of our AI Champions - they’re here to help everyone to build confidence and unlock the full value of these tools. The successful candidate will have: Significant Executive and ideally Non-Executive experience providing high-level EA and/or governance support Strong judgement, discretion and confident stakeholder engagement. Strong organisational skills and ability to manage competing demands. Excellent written communication and minute-taking skills. Advanced IT skills including Microsoft Office. Ability to work autonomously and proactively. Commitment to ETF values and inclusive working. If you are an exceptional candidate who would like to make an impact and enjoy working in a high performing and cooperative environment, we will welcome your application. Applicants should apply by submitting a CV and cover letter (2 pages maximum), outlining how you fulfil the requirements of the person specification. Information Starting Salary: £ 37, 150 per annum, with service anniversary and performance related progression Allowances: £1,000 per annum (paid monthly) to support with commuting costs Contract type: Full-time (35 hours per week) Permanent -after successful completion of probation Location: London, Victoria Hybrid (ETF will moving office in January 2027 to a new Zone 1 location) Deadline for applications: Rolling ( ETF reserve the right to close this vacancy earlier than advertised date ). Benefits: Generous holiday entitlement 28.5 days plus 3 days to be taken over Christmas Closure Period. 8 Bank Holidays London Allowance of £1,000 per annum (if eligible) for hybrid working London office based staff to support commuting costs Pension Scheme provided by Aviva (Employer = 6% / Employee = 2%) Life Assurance (4 x basic salary upon death in service) Group income protection SimplyHealth Cash Plan (Enables you to get reimbursed £100s for optical, dental, physio and other day-to-day health costs, plus health and wellbeing discounts for all directly employed staff). Employee Assistance Programme (EAP) and Help@Hand Staff training and development opportunities Work-life balance policies / Flexible Working / TOIL Volunteering leave – 5 days in total (3 days paid and 2 days unpaid) Inclusion based L&D events and opportunities to contribute Generous sick pay Enhanced Maternity/Paternity Leave Cycle to Work Scheme BHN Extra Discounts – Great savings over 100 brands About us Every day, educators and leaders across the Further Education (FE) and Skills sector inspire curiosity, drive progress and empower learners to achieve their potential. The Education Training Foundation (ETF) is here to champion the vital role of the FE and Skills workforce. Working in partnership, we drive professionalism by setting the professional standards for the quality of teaching and leadership across the sector. We provide educators with a pathway of professional development throughout their careers, champion inclusion and enable sector change for a thriving FE and Skills sector. Together, we are transforming lives and opportunities for learners aged 14 and above.