The HR and Office Administrator provide support to the HR and HSQE office functions at Optimum Golf Technologies Limited. This role also includes coordination of office facilities and purchasing to ensure smooth day-to-day operations. This role is key to ensuring smooth day-to-day operations and compliance across the business.
Key Responsibilities
HR Administration
* Assist the HR Manager with all aspects of HR operations.
* Liaise with hiring managers throughout the recruitment process.
* Prepare offer letters, contracts, and onboarding documentation.
* Maintain and update employee records and HR databases.
* Update and maintain HR templates, policies, and procedures.
* Track probation periods, contract renewals, and other key HR milestones.
* Support performance review processes and training coordination.
* Assist with employee relations matters, including note-taking and documentation.
* Ensure compliance with employment legislation and company policies.
* Support recruitment processes including:
* Sourcing and screening candidates.
* Setting up and coordinating interviews.
HSQE Support
* Ensure employee training records are up to date.
* Complete risk assessments.
* Maintain logs for car insurance, MOTs, and driving licences.
* Support health and safety initiatives and reporting.
Facilities Coordination
* Liaise with utility and service providers (e.g., gas, electric, water, waste collection).
* Conduct monthly meter readings for electricity, gas, and water.
* Coordinate window cleaning and general maintenance schedules.
* Ensure reception, meeting rooms, and communal areas are clean, stocked, and welcoming.
* Welcome visitors and sign them in.
* Shredding of confidential waste
* Window Cleaning
Office Purchasing & Supplies
* Monitor and maintain stock levels for:
* Office provisions (e.g., kitchen supplies, cleaning products).
* Purchasing stationery and employee uniform/PPE stock levels.
* Employee uniforms and PPE.