Role: General Administrator - Pharma Duration: 12 Months
Addlestone, Hybrid 1 day per week
The Administrative Assistant functions as the general ambassador and communication interface among designated Departments and external contacts. document and presentation production/editing (including managing materials through review in Veeva PromoMats and Veeva Events Management); document and presentation production/editing (including managing materials through review in Veeva PromoMats and Veeva Events Management); Develops and maintains the communication platforms and tools for global cross functional sharing and collaboration including managing the functions’ SharePoint site.
• Ensures the effective onboarding of new colleagues including coordinating IT needs, arranging introduction meetings with key stakeholders and systems training.
• Demonstrated ability to accurately interpret instructions to complete tasks without supervision, clearly communicates (verbal and written), expresses ideas and needs with individuals and groups, adjusts terminology as appropriate, and complies with accepted standards. Possesses advanced writing, editing, spelling, grammar, formatting and standard business correspondence skills.
• Frequently interacts with internal personnel on significant matters often requiring coordination between functional units. As required, schedules complex meetings involving internal and external personnel and offsite meetings (including out-of-office locations), ensuring that all logistical and equipment needs are met. Negotiates with site to ensure all needs are met and serves as an on-site liaison with facility manager.
• Self-motivated, strong decision-making skills, detail oriented, takes the initiative and has the ability to work independently without close supervision and with all levels of management. Excellent attention to detail and financial awareness (raise/process/track Purchase Orders etc.)
• IT literate (Intermediate stage) to type/ create and edit reports, trackers etc. Excel, Word, PowerPoint, Outlook. Proficiency in a variety of software like Outlook with the
Excellent organisational skills, ability to multitask, effective project management skills and commitment to meeting deadlines and work well under pressure.
• Demonstrated ability to be discreet, flexible, work independently, prioritise and manage assignments to ensure critical issues are addressed or brought to the attention of the appropriate expert within the Departments.
• Frequent use and full knowledge of Functional Unit structure and policies, Company policies.
• Key characteristics include: patient focused, possesses a positive outlook, flexible, approachable, patient, courteous, tactful and diplomatic.
comfortable with remote working.
• Ability to prioritise and organsze a high volume workflow and follow a project through to completion, ensuring attention to detail and highest level of
Previous experience providing administrative support in pharmaceutical industry would be an advantage but not essential.