Location: Poole
Salary: to £40k DOE
Hours:- 8.30am – 5.00pm, Mon-Fri office based
Benefits: 25 days hols + Bank hols, paid for parking, pension, Health Insurance, regular socials
PLEASE NOTE YOU MUST DRIVE AND HAVE YOUR OWN CAR FOR THIS ROLE
Aspire Jobs are delighted to be working exclusively with our client — a successful well established and growing Poole-based company. They’re a close-knit, professional team who pride themselves on high standards, collaboration, and delivering results.
This is a pivotal opportunity to join their senior leadership support function, providing first-class executive assistance to a dynamic team of Directors.
About the Role
As PA/EA, you’ll play a key role in ensuring the smooth, efficient running of the Executive Team. You’ll provide confidential, high-level support to the CEO, MD, and FD — managing diaries, coordinating meetings, preparing documents, and handling sensitive matters with professionalism and discretion.
You’ll also take responsibility for HR administration and organising company social and charitable events. This is a busy, varied role that would suit someone who thrives in a fast-paced environment and enjoys juggling multiple priorities.
Key Responsibilities
Executive Support
* Provide confidential PA support to the CEO, MD, and FD
* Manage complex diaries, emails, and meeting coordination
* Prepare and distribute monthly Management Meeting packs, take accurate minutes, and circulate promptly
* Organise bi-annual meetings for an associated company and take minutes
* Manage the company credit card and reconcile monthly statements
* Print and prepare weekly reports for the MD
* Conduct document searches within electronic legal filing systems
* Provide general administrative and ad hoc support as needed
HR Administration
* Maintain accurate employee records (electronic and hard copy)
* Prepare and issue employment letters (offers, probation confirmations, salary reviews, terminations, etc.)
* Distribute and collate annual appraisal forms
* Maintain the company telephone contact sheet
Communications & Events
* Track and manage incoming complaints, ensuring background information is gathered for effective responses
* Handle sponsorship requests and coordinate follow-up actions
* Manage Subject Access Requests (SARs)
* Organise company social and charity events (some off-site attendance required)
* Prepare and circulate the quarterly company newsletter and update the intranet
About You
You’ll be an experienced, proactive PA or EA who loves being at the centre of a busy operation and takes pride in anticipating needs before they arise. You’ll combine professionalism with approachability and always maintain absolute confidentiality.
You will have:
* Previous PA/EA experience supporting senior leaders
* Strong IT skills — Outlook, Word, Excel, and PowerPoint
* Excellent organisational skills and attention to detail
* The ability to multitask and manage competing deadlines
* A flexible, can-do attitude — happy to help at short notice
* The highest levels of discretion and professionalism
* Ideally, shorthand skills (not essential)
* A full UK driving licence and access to your own vehicle
You’ll also provide some personal PA support to the CEO, including travel arrangements and diary management for both business and social commitments.
Why You’ll Love This Role
If you’re looking for a hands-on, rewarding PA/EA position where no two days are the same, this is the perfect fit. You’ll work closely with an ambitious leadership team, play a key role in their growth journey, and enjoy a supportive and friendly working environment