Full-time (will consider part-time at a minimum of 0.8 FTE contract)
Liverpool School of Tropical Medicine (LSTM) is seeking to appoint an experienced and highly organised Departmental Secretary to provide comprehensive administrative and logistical support within the Faculty of Clinical Sciences & International Public Health. This role is central to the effective operation of the Department and Faculty, and will support its research, education and global engagement activities.
The postholder will work closely with the Head of Faculty Operations and a small Faculty support team, undertaking a wide range of administrative responsibilities and acting as a key point of contact for academic staff, professional services teams, students, and external stakeholders. The role requires excellent organisational skills, discretion, and the ability to manage multiple priorities in a busy academic environment.
Key Accountabilities and Responsibilities
The Departmental Secretary will be responsible for a broad range of administrative, financial, and organisational duties, including but not limited to:
1. Co-ordinate and provide administrative duties for the Department
2. Administrate and co-ordinate meetings and visits as appropriate
3. Ensure financial integrity of the Department
4. Co-ordinate resource management for the Department
5. Contribute to report preparation
The ideal candidate will have strong administrative, organisation and time management skills with proven success in delivering results to demanding deadlines. You will bring:
6. 5 GCSEs at Grade C or above (or equivalent) including English Language
7. Proven experience in a secretarial/administrative role requiring tact, judgement and discretion in handling internal and external contacts
8. Experience of organising meetings and taking notes
9. Ability to produce high level documentation including meeting notes, departmental documentation and general correspondence
10. Ability to communicate effectively both verbally and in writing
11. Proven commitment to providing high quality administrative support and continuous improvement
Additional benefits of joining LSTM:
12. 30 days annual leave, plus bank holidays, plus Christmas closure days
13. Generous occupational pension schemes
14. Government backed “cycle to work” scheme.
15. Affiliated, discounted staff membership to the University of Liverpool Sports Centre
16. A range of additional family friendly policies