Castleton Commodities UK is seeking a Receptionist to join our administrative team at our London office. This is a dedicated reception position, collaborating with a professional team of three Executive Assistants and an Office Manager. The successful candidate will play a vital role in maintaining seamless office operations and delivering an exceptional experience for employees, clients, and visitors.
This position offers an excellent opportunity for a dedicated professional who is passionate about delivering outstanding client service and front‑of‑house excellence, and who thrives in a dynamic, fast‑paced corporate environment.
Responsibilities
* Consistently delivers an excellent and professional front of house (FOH) experience to all visitors, guests and employees in the office
* Act as the central point of contact for all Reception activities and FOH operations
* Register, meet and greet visitors / guests and provide refreshments
* Answer all incoming calls to the London main line including taking messages
* Own the preparation of meetings and other events as necessary
* Assist in the coordination of interviews when necessary
* Accept, distribute and prepare mail and delivery of packages, including liaising with couriers
* Management of all meeting rooms including booking the rooms and cleaning down after meetings
* Processes invoices in a timely manner and liaise with internal finance / treasury teams where needed to ensure payment
* Work with the Office Manager to order, maintain and dispatch office supplies including snacks / milk / drinks for the office
* Support the Office Manager with office related admin tasks
* Assist other Support staff with ad hoc projects, such as dealing with expenses, car bookings, ordering lunches and light travel
* Support the EA team with ad‑hoc / limited travel arrangements, diary support and other tasks where required
* Active involvement with the social committee and set‑up of office events
Qualifications
* Minimum of 2 years’ experience in a Receptionist position preferred within a financial services / professional services firm.
* Customer orientated with a passion for high‑level service.
* Well presented and maintains a high level of professionalism at all times.
* Flexible, approachable, adept at working under pressure.
* Demonstrates a ‘can do’ and ‘no task too small’ attitude.
* Clear and professional telephone manner and overall communication skills.
* Good experience with MS Office and Outlook.
* Self‑motivated with the ability to multi‑task and effectively prioritize tasks.
* Ability to work autonomously with minimal need for supervision and enjoys working collaboratively with others in a team to achieve results.
* Proactive and able to problem‑solve.
* Ability to work effectively in a fast‑paced, dynamic and high‑intensity environment including an open‑floor plan, with timely responsiveness and the ability to work beyond normal business hours when required.
Employee Programs & Benefits
CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:
* Competitive comprehensive medical, dental, retirement and life insurance benefits
* Employee assistance & wellness programs
* Parental and family leave policies
* CCI in the Community: Each office has a Charity Committee and as a part of this program employees are allocated 2 days annually to volunteer at the selected charities.
* Charitable contribution match program
* Tuition assistance & reimbursement
* Quarterly Innovation & Collaboration Awards
* Employee discount program, including access to fitness facilities
* Competitive paid time off
* Continued learning opportunities
Visit https://www.cci.com/careers/life-at-cci/# to learn more!
#J-18808-Ljbffr