AJ Chambers is working alongside an International Law Firm based in the City of London who are recruiting for a Legal PA in the Litigation department.
This is a full-time, permanent position with hybrid working 2 days per week.
Organising complex travel and accommodation arrangements, ensuring confirmation of reservations, dealing with related invoices and putting together accurate schedules for fee earners;
Using effective systems to ensure short-term and long-term tasks are completed within required timescales.
Financial / Billing Process:
Assisting fee earners in the billing and credit control process by liaising with the fee earner and accounts and producing standard financial/time reports through the system;
Verbally confirming bank details over the phone.
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on promptly;
Monitoring post and/or e-mails and dealing with them as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office;
Entering, maintaining and updating client details and relevant information on the Firm’s CRM/contacts system;
Checking correspondence, attachments, documents, reports, presentations, etc produced by the Legal DP Secretarial team before they are passed to the relevant fee earner and undertaking basic/minor amendments where appropriate;
Typing of urgent/short/confidential correspondence and emails;
Producing and maintaining Excel spreadsheets as required.
In addition to supporting the fee earner(s) to whom they report, a Legal PA should also assist their immediate colleagues in the Litigation and Corporate department, and where practical, other departments.
Assisting others in the department (both Litigation and Corporate) whenever there is spare capacity or it is evident that a colleague needs assistance with their workload;
Picking up telephone calls for other members of the department when they are away from their desks;
Working effectively with other legal and support departments as required;
Minimum of 3 years experience working as a Legal PA within a Law Firm is essential
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems;
Excellent telephone manner and competent knowledge of telephone systems;