The HR & Recruitment Coordinator supports the HR department in delivering a high quality, efficient, and compliant HR service across the Scolmore Group. This role plays a vital part in recruitment, onboarding, employee relations, and general HR administration, ensuring a positive employee experience and the smooth operation of HR processes.
Key Responsibilities
Recruitment & Onboarding
* Manage the end to end recruitment process, including drafting and posting vacancy adverts, sharing applications with hiring managers, and coordinating interview schedules.
* Support managers during the shortlisting and interviewing stages.
* Liaise effectively with recruitment agencies and hiring managers to ensure a smooth and timely hiring process.
* Deliver or support with onboarding activities, including conducting new starter inductions.
HR Administration
* Provide comprehensive clerical and administrative support to the HR team and the wider business.
* Prepare and process documentation, reports, and records relating to recruitment, training, performance, employee relations, and other HR activities.
* Coordinate HR related activities such as booking meetings and training sessions, managing attendance, and arranging refreshments when required.
* Provide administrative support for family friendly policies, queries, and casework.
* Work with the HR & Payroll Administrator to coordinate starter and leaver processes, including calculating final pay when needed.
* Assist the HR & Payroll Administrator in maintaining accurate payroll records, including data on absence, leave, bonuses, and other changes.
* Support the development, maintenance, and organisation of HR content on SharePoint.
* Ensure HR processes comply with employment legislation and internal company policies.
* Assist with internal audits, data requests, and other compliance related activities.
Employee Relations & Support
* Act as the first point of contact for HR related queries, managing the HR inbox and responding in a timely and helpful manner.
* Provide administrative support for investigations, disciplinary hearings, and grievance procedures.
Training & Development
* Submit training requests through the L&D Portal on behalf of line managers and prepare study agreements when required.
Sickness Administration
* Monitor sickness absence notifications and ensure all relevant details are recorded accurately.
* Ensure line managers complete return to work forms and self certification documents for employees.
* Track absence trigger points and notify line managers, escalating cases to the HR Advisors when necessary.
* Prepare absence related correspondence and invitations on behalf of line managers.
* Chase outstanding documentation, file completed records and update the HRIS to ensure absence related reminders are correctly managed.
Essential knowledge, experience and skills
* Previous experience in an HR Administrative or Co-ordinator role.
* Understanding of UK employment law and HR best practice, including recruitment, right to work checks, absence management, and family friendly policies.
* Basic understanding of disciplinary and grievance processes and the ability to support investigations and hearings.
* Familiarity with GDPR and HR data handling requirements, including confidentiality and secure record keeping.
* Awareness of payroll processes, including starters, leavers, pay adjustments, and absence related inputs.
* Strong administration and organisational skills, with the ability to manage multiple processes simultaneously.
* High level of accuracy and attention to detail, especially when maintaining records or preparing data for payroll.
* Proficient in Microsoft Office 365, particularly Outlook, Word, Excel, SharePoint, and Teams.
* Experience using HR Information Systems (HRIS) for maintaining employee records, reporting, and tracking absences (can be trained but desirable).
Desirable knowledge, experience and skills
* CIPD Level 3 or above
Benefits
* Option to purchase up to 5 extra days annual leave
* Health Cashback Plan
* Pension Scheme
* Life Assurance
* Free Parking
Site Location: Scolmore House, Tamworth, B79 7UL
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