Location: Homebased (UK Mainland only)
Hours: 40 hours per week
Contract: 4-week Fixed Term
About the Role
Are you passionate about people, process, and compliance? We’re looking for a proactive Recruitment Administrator to join our Resourcing team on a fixed‑term basis! In this varied role, you’ll support the end‑to‑end recruitment journey, with a strong focus on vetting, onboarding and compliance, ensuring all checks and documentation are completed accurately and to required standards. You’ll play a key role in keeping our recruitment and vetting processes organised, audit‑ready and running smoothly, while delivering a positive experience for candidates and stakeholders alike.
What you’ll be doing
* Deliver a positive, professional candidate and stakeholder experience across recruitment and vetting processes
* Take ownership of end‑to‑end vetting administration, ensuring all mandatory and non‑negotiable checks are completed, signed off correctly and recorded in line with policy
* Manage the vetting sign‑off process, escalating any risks, gaps or delays to the appropriate team member in a timely manner
* Maintain accurate and up‑to‑date vetting and recruitment trackers, ensuring records are audit‑ready at all times
* Ensure all onboarding documentation is issued, completed and returned within required timeframes ahead of proposed start dates
* Update the recruitment tracker promptly following key milestones (offer, vetting completion, start date confirmation) to enable smooth onboarding and timely equipment set‑up
* Prepare, coordinate and file imposter checks on a new starter’s first day, ensuring all documentation is completed and stored correctly
* Support recruitment/sourcing activities
* Proactively communicate with new starters ahead of day one to confirm readiness, resolve any outstanding issues and provide a warm, professional welcome
* Ensure all candidate and new starter communications are fully documented and escalating any concerns or risks appropriately
* Provide flexible administrative support to the Talent Acquisition team and TA Manager, supporting ad‑hoc tasks as required
What you’ll bring to the table
* Demonstrable admin experience, ideally in recruitment or HR but not essential
* Previous exposure to vetting or pre‑employment checks is highly desirable, or a strong willingness to learn and work within strict compliance frameworks
* Confident preparing and issuing contracts via an ATS is ideal
* Strong written and verbal communication skills, with confidence to liaise with candidates and internal stakeholders
* Highly organised, detail‑driven and able to manage multiple tasks and deadlines effectively
* A strong commitment to confidentiality, data protection and compliance
* Demonstrable experience using Excel, with confidence handling trackers and accurate data entry
Diversity & Inclusion Statement
It’s our differences that make our organisation stronger, and we work to ensure that all our colleagues’ voices are heard and that their aspirations are nurtured in a culture where people can grow and be 100% themselves every day, no matter their age, sex, gender, disability, ethnicity, sexuality, neurodiversity, or religion. Not only are we a Disability Confident Committed Employer, but we also believe in continuously strengthening our female talent, standing with the LGBTQI+ community and celebrating our multicultural workforce.
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