Office Manager (with Bookkeeping & Invoicing Experience)
Location: Clydebank
Employment Type: Part Time - 4 days per week 30 hours
Salary: £17.25ph
Contract - Temporary to Permanent - Immediate start - Start Date 11th September 2025
I am hiring for an experienced Office Manager to support my client in running their who value their reputation for the quality of their work and strong client relationships. As their Office Manager, you'll be the backbone of the day-to-day operations and supporting the 2 owners of the business to ensure the company continues to thrive.
You'll manage the office environment, coordinate administrative tasks, and play a key role in all financial processes such as processing time-sheets for site workers, bookkeeping and invoicing. Ideally you will have a good working knowledge of both Sage and Xero.
Key Responsibilities
Maintain accurate financial records using accounting software (Xero & Sage)
Processing time-sheets for labour workers
Manage incoming and outgoing communications, including emails, calls, and correspondence
Prepare and send invoices, track payments, and follow up on outstanding accounts
Manage fleet of 10 - 15 vehicles ensuring all documentation is kept up to date at all times
Ordering of PPE, plant and materials for site
Ensuring company accreditations are kept up to date
Liaise with suppliers, subcontractors, and clients
Support the management team with scheduling, documentation, and compliance tasks
Arranging training for site workers
Diary management for 2 company directors What We're Looking For
Proven experience as an Office Manager, ideally within the construction or trades sector
Strong bookkeeping and invoicing skills
Proficiency in accounting software and Microsoft Office Suite
Excellent organisational and communication skills
Ability to work independently and manage multiple priorities
A proactive, problem-solving mindsetIf you have the relevant experince and would like to be considered for this opportunity please contact Denise at the Glasgow office to discuss in more detail.
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