PURPOSE OF THE ROLE
1. Due to ongoing growth and business process reorganisation, we are looking to recruit an experienced operational team leader to oversee aspects of Accounts Payable and ensure effective collaboration across finance functions.
2. You will have the opportunity to lead the Accounts Payable team, taking responsibility for all aspects of processing, payments, and maintaining accurate purchase order records.
3. You will also have the chance to work closely with a range of finance stakeholders and provide training to the wider business, driving best practice and process improvement.
THE TEAM
4. The Group Finance team supports and drives the financial success of Addleshaw Goddard.
5. We strive to deliver a first-class service to our stakeholders and to be a great team to work with and be part of.
6. The Group Finance team comprises business professionals across a range of disciplines including Financial Control, Tax, Procurement, Business Partnering, Financial Planning & Analysis, Credit Control, Accounts Payable, Legal Billing and Legal Cashiering.
What To Expect In This role
7. Team Management: Oversee and manage the output of the Accounts Payable team,, demonstrating best practice and being the go-to individual for all things account payable and Purchase Order related.
8. Invoice Processing and Payments: Manage the overall output of invoice processing and payment, overseeing the team who will be responsible for the processing and payment on a day-to-day basis.
9. Business Partnering: Business partner with the Business Services Finance Team, The Commercial Finance Managers and Budget Owners.
10. Purchase Order Management: Management of Utilised Purchase Orders and Purchase Orders Over 6 months old. Including Weekly and monthly reporting to stakeholders.
11. Client Shaped Support: Business partner with the Senior Secretarial Management Team and wider business to understand the day-to-day challenges faced and support with improvements where relevant.
12. Creditor Reviews: Review creditors, and in particular aged invoices, to ensure balances are kept under control and issues escalated appropriately.
13. Audit Requests: Be the point of contact for any audit requests in relation to Firm Invoices and Expenses and ensure that audit-ready processing is part-and-parcel of the team's work.
14. Training: Provide training to both the Group Finance team and the wider business on the processing of invoices and expenses, Raising Purchase Orders and any other Adhoc training requirements.
15. Manual Vouchers / Uploads: Be the primary approver of any manual vouchers / uploads which fall outside of the regular processing framework and workflows.
16. Credit Cards and Petty Cash: Review credit card and petty cash statements / balances, ensuring that reconciliations are carried out in a timely and accurate manner and that any issues are identified and rectified promptly.
17. VAT / Withholding Tax Reviews: Review VAT and withholding tax positions to ensure items are processed and paid according to rules and legislation.
18. New Vendor Approval: Review and approve the set-up of new vendors on the Purchase to Pay (P2P) system, liaising with Procurement and the wider business as necessary.
19. Bank Details Amendments: Review and approve the changing of bank details to ensure accuracy and legitimacy prior to any future payments.
20. Payment Approvals: Review and approve payment releases where relevant, including across international jurisdictions and urgent / ad-hoc items.
Your Areas Of Knowledge and Expertise
21. Experience of managing a team and its output, as well as coaching and developing colleagues, both within and outside immediate team.
22. Confident stakeholder management and business partnering skills.
23. Good understanding of financial controls and procedures.
24. Strong VAT knowledge across the UK and several jurisdictions
25. Demonstrable understanding of start to end Purchase to Pay processes and procedures.
26. Ability to improve processes which lead to more efficient and accurate ways of working.
27. Ability to work under pressure and to tight deadlines, and delegate effectively.
28. Strong Microsoft Excel Skills
29. Ability to adapt communication style and delivery method to different audiences, including working with colleagues and suppliers across the UK, Europe, Middle East and Asia
Our FIRM
Addleshaw Goddard is a place where you are valued, encouraged, and challenged to fulfil your potential in a supportive and collegiate environment. Our culture of improvement, growth and collaboration delivers results, drives innovation, and rewards ambition.
We not only provide technical excellence and experience but, crucially, demonstrate real insight into our clients and what really matters to them and as such we are natural choice for FTSE100 clients and their equivalents in other markets.
Our success has been built by people from the widest range of backgrounds, locations, and perspectives. We have a number of employee networks that provide space to discuss the differences that make us who we are and celebrate this at AG.
OUR APPROACH: IMAGINE THE BEST YOU CAN BE
Everything we've accomplished can be traced back to our people and the way we work. Our reputation is something we are proud of, and constantly invest in.
Here, you'll do high calibre work, with high-character colleagues who care for one another and our clients.
Are you up for the challenge?