Worldwide, energy asset owners choose CB&I Asset Solutions as their asset management partner, confident in our ability to deliver tailored, value driven asset management solutions.
Our commitment is simple but powerful: to deliver value to our customers through safe, effective and efficient operations, maintenance, wells and decommissioning solutions, specialising in late life energy assets.
We're committed to investing in our people, and to building exceptional teams who deliver.Our people are trusted by our customers to safely operate their energy assets, improve performance and extend asset life through innovative solutions.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
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JOB TITLE: ARCHIVING ASSISTANT
This is a PAYE contract role for 3 months
KEY RESPONSIBILITIES:
1. Support the Document Control team with an archiving initiative focused on reducing legacy physical records. The role involves withdrawing batches of storage boxes, assessing their contents against Petrofac’s document retention policy, and determining whether the documents should be retained or securely destroyed.
2. Coordinate with offsite storage facility to retrieve and manage batches of archived boxes.
3. Review records within each box according to the company’s document retention policy.
4. Coordinate with internal Team Leads/Department Heads in gaining permission to destroy box contents/boxes.
5. Identify records that require continued retention and prepare them for return to storage.
6. Identify records eligible for secure destruction and coordinate the destruction process.
7. Dispose / remove any folders, binders, paperclips, plastic wallets, dividers and cardboard within the box contents before emptying documents into secure destruction bags.
8. Responsible for destruction and clearance of empty cardboard boxes.
9. Accurately document decisions, status updates, and inventory details in tracking logs or systems.
10. Work closely with the Document Control team to resolve questions regarding classification, retention, or policy interpretation.
11. Assist with final project reconciliation, including updated storage inventories and completion reporting.
12. Please note that this role involves manual handling tasks, including the movement of boxes and related materials. The position also requires working independently in a storage room environment
13. Applies retention policy to determine whether records are retained or securely destroyed.
14. Seeks clarification from the appropriate business owner when retention decisions are unclear.
ESSENTIAL QUALIFICATIONS AND SKILLS:
15. Good standard of education.
16. Role requires sound judgment, practical thinking, and adherence to process.
17. Strong attention to detail and accuracy when reviewing documents
18. Practical judgment and common-sense decision making
19. Good communication skills for seeking clarification from business owners when needed
20. Reliable, organised, and able to work independently at a steady pace, comfortable working in a solo environment with minimal supervision.
21. Comfortable manually handling physical record boxes and working in storage or file room environments.
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