Fleet Sales Administrator benefits package for Southampton Audi
Benefits include:
* 25 days annual leave + Bank Holidays
* Company pension scheme
* Employee referral programme
* Working Pattern and applicable rotas
* Bonus scheme in place
* Manufacturer training
* Harwoods Academy
Job Purpose
The role of the Fleet Sales Administrator is to:
* Be responsible for all administrative aspects of the order, supply and payment of new Fleet & Business vehicles from within the business, in accordance with company and franchise processes and policies
Department/Business/Location: Fleet
Reports To: Head of Fleet
Key Responsibilities
* Use relevant systems/vehicle files for processing new fleet vehicle orders to support the sales function
* Set up and maintain customer information accurately including key contact details, to ensure high quality data for reporting
* Ensure all vehicles are funded appropriately and any issues in this regard notified to the Fleet Sales Manager immediately
* Complete and submit the relevant forms via AFRL to conform to legislation (V55, Vehicle Tax)
* Ensure all monies are physically received in respect of manufacturer support bonuses and reconcile these correctly on the DMS
* Carry out HPI checks on part exchange vehicles as required and report findings
* Raise relevant internal paperwork (purchase invoices, cheques, finance documents) ensuring accuracy at all times
* Ensure all queries are handled pro-actively, promptly and accurately
* Maintain safe working practices and ensure compliance with the policies, processes and standards of the business
* Assist the Fleet team with order updates, booking deliveries, delivery paperwork & finance debtors
* Ensure all files meet internal & external compliance requirements
Essential Skills & Requirements
* Smart appearance
* Competency in numeracy, literacy and IT
Experience: Experience preferred
Harwoods Group is a Values Led, Family Owned Automotive Retail Group that was founded in 1931
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