Description
Ensures that all transactions in area or responsibility are processed timeously
* On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
* Ensure the accuracy of all GL allocations.
* Review for items of Capital nature or prepaid items.
* Process journals to reallocate cost when GL allocations are incorrect. Ensure the accuracy and validity of all supporting documentation.
* Ensures that all invoices comply with the VAT regulations in order to claim VAT back.
* Escalate all outstanding entries that are not timeously loaded or receipted.
* Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.
* Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.
* Process all billing in area of responsibility
Payment and refund processing
* Responsible for:
* On time processing of all payments and refunds in area of control.
* Accuracy and completeness off payments.
* All reconciliations that support payments are in balance (Groups and Large National vendors).
* All vendors are paid within payment terms (Groups and Large National vendors)
* All Imprest and Petty cash accounts are refunded within timelines.
* All employee refunds are processed within timelines.
* All statutory payments are processed within timelines
Accruals and reallocations
* Raise accruals for all receipted open orders on procurement report.
* Raise accruals for all recurring expenses in area of control.
* Reverse accruals when payments are generated from procurement system.
Reconciliations
* Responsible for Balance sheet recons for area of responsibility.
* Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.
Master file administration
* Load suppliers on the financial system
* Load suppliers on the Banking system
* Ensure completed supporting documentation
* Maintain Asset Setup in Syspro with regards to Asset Type, Branch, Asset Owner, Location, Depreciation Code etc.
* Maintain Banking matrix for all Bank platforms
* Maintain all user setups with Banks
Prepare Foreign currency payments and control
* Prepare the foreign payments in accordance with forex policy payments.
* Maintain register for all foreign currency received and issued, to reconcile with foreign currency on hand at all times.
* Follow up to ensure that reconciliation and unused forex are submitted to finance within 5 days after returning from overseas trip, escalate where necessary. Escalate non adherance
* Perform a physical cash count on a monthly basis
Petty Cash
* Responsible for the issuing Petty Cash at Support Office
* Verify that the correct level of authority has been attained before releasing funds.
* Balance funds on a weekly and monthly basis.
* Escalate outstanding submission timeously for Support Office
Maintain Treasury Function
* Determine daily the cash balance and requirements for next day and submit to Finance Manager
* Maintain bank balances at an optimum level
* Compile daily cashflow input sheets
Manage Capex allocation
* Issue Capex in line with Capex policy
* Maintain Capex register for monthly reporting
General office administration
* Keeps record of all financial documentation for auditing purposes
* Ensure all Filling are done within agreed time frames
Adhoc
* Assist with any Adhoc duties as when required.
Governance
* Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
* Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome
Lead as an Ambassador and executor of Change.
* Act as a change management architect in periods of change to ensure business continuity.
* Manage the integration of business units into a seamless end to end solution for customers.
* Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
* Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio
Requirements
3 years’ experience in a Finance Department
Minimum Requirements: Education
* Matric Qualification with Accounting and Mathematics.
* External: 3 Year tertiary financial qualification
* Internal: studying towards a 3-year professional tertiary financial qualification with first year successfully completed
Work Level
Skilled
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Houghton #J-18808-Ljbffr