Job Description
Are you an experienced secretary, PA, or office support professional who enjoys supporting multiple stakeholders in a fast-paced environment?
Do you take pride in delivering a high standard of client service and administrative support?
We’re looking for an experienced Legal Secretary to provide high-quality secretarial and administrative support within a specialist team, while also supporting the wider department when needed. This is a fantastic opportunity to join an established firm, based in their central Bath office.
We would love to hear from candidates with a background as a legal secretary, medical secretary, PA, or in a professional office support role. You will need to demonstrate strong core secretarial skills, particularly in diary management, and have experience with dictation.
This is a varied, hands-on role where excellent client service, organisation, and dictation and typing skills are essential.
Hybrid working is available for this role, with 3 days in the office expected and 2 days working from home.
DAY TO DAY
* Providing full secretarial support to multiple fee earners, including proactive diary management
* Producing correspondence and legal documents using case management and IT systems
* Formatting, proofreading and correcting documents
* Acting as a key point of contact for clients and third parties by phone, email and in person
* Managing electronic and paper files, including file opening, archiving and retrieval
* Monitoring email, voicemail and post for fee earners
* Supporting client matters by chasing outstanding actions
* Preparing forms and documentation, including client onboarding and compliance procedures
* Drafting bills, processing disbursements and supporting account-related tasks under instruction
* Audio and copy typing as required
WHAT WE’D LOVE TO SEE
* Previous experience in a secretarial, PA, medical secretary, or office support role (legal or professional services experience is advantageous but not essential)
* Strong secretarial skills, particularly diary management and organisation
* Experience with dictation and typing
* Excellent written English and strong attention to detail
* Confidence communicating with clients and colleagues at all levels
* A clear understanding of confidentiality and professionalism
* The ability to manage a high-volume workload while maintaining accuracy
* Strong IT skills, particularly in Microsoft Outlook, Word, Excel and PowerPoint
* A proactive, flexible team player who enjoys supporting others and pitching in when needed
AND FOR YOU
* 25 days holiday plus Bank Holidays
* Hybrid working, 3 days in the office and 2 days working from home
* Christmas closure
* Birthday off
* Company pension – 5% company, 3% employee
* Company events
Please apply today if you are looking to work with a reputable employer in the heart of Bath.
JRBath