Internal applicants MUST apply via Opportunity Marketplace. Please ensure you complete your SKILLS and QUALIFICATIONS via “Me” tab/tile on Fusion or by clicking on the application link in the section of the application form titled “REVIEW SKILLS AND QUALIFICATIONS”.
ACTUAL CLOSING DATE: Applications must be received by Friday 9th January at 11:55pm.
Location: Council Headquarters, Almada Street, Hamilton, ML3 0AA
Hours: 35 hours per week
Work Pattern: Monday - Thursday 8.45am - 4.45pm and Friday 8.45am - 4.15pm
Salary: £28, - £30, annual salary
An exciting opportunity has arisen for a Secretary within Community and Enterprise Resources, supporting one of the four Heads of Service.
You will be required to provide a confidential, efficient and comprehensive administrative, secretarial and liaison service including undertaking specialist highly complex administration duties in support of the Head of Service.
Applicants should have excellent IT skills and be able to demonstrate sound communication and interpersonal skills, along with the ability to deal with matters in a discreet and confidential manner and should be competent at planning and organising.
Duties will include:
1. Undertaking a full range of administrative functions, including minute taking on behalf of the Head of Service.
2. Responsible for the preparation of reports, papers and correspondence adhering to procedures, processes, and timescales.
3. Assist the Head of Service with time management replying to routine correspondence and filtering / redirecting calls and correspondence to appropriate personnel.
4. To organise and manage the Head of Service’s diary, make appointments, organise meetings and any associated travel and accommodation arrangements providing regular updates.
5. Undertake the final drafting of appropriate papers and provide a full secretarial and administrative service to the Head of Service.
6. Manage and maintain filing systems, recording and organise stationery and hospitality supplies.
7. Liaise with elected members, chief officials, internal and external customers, stakeholders, and public bodies to ensure the effective provision of the service.
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