Role Overview
Wildcat Digital is recruiting for an Office Assistant to act as maternity cover. This vital role helps ensure the smooth running of the agency, taking care of key tasks to make life easier for all employees. The successful candidate will be highly organised, a proactive optimiser, and have a positive demeanor, applying themselves 100% to any task on their plate, whether that be sending out agreements, onboarding new clients, or organising staff socials.
Responsibilities include: -
* Oversee the recruitment process, including posting jobs, contacting candidates, conducting screening interviews, setting up interviews, communicating outcomes, and keeping in contact with candidates throughout the process to prepare them.
* Manage the procurement and maintenance of IT equipment, office goods, and software licenses to ensure minimal disruption.
* Maintain a positive and comfortable environment for people to work in when in the office by ensuring it is effectively cleaned by our serviced office provider, maintained, and has the required facilities/furniture to support the team.
* Complete important admin tasks relating to the agency's work, including:-
* Client contracts
* Client payments
* Employee software onboarding
* Monitor employee satisfaction through regular surveys and coordinate initiatives and events to improve employee satisfaction with support from the senior leadership team.
* Managing the invoicing, credit control, and bookkeeping alongside our part-time accounts assistant to ensure clients pay on time and elevating the process where issues arise
* Creating, documenting, and refining processes where opportunities for improvement are noticed or discussed
* Taking care of any other small administrative tasks that will ensure the smooth running of the agency in order to save time for other senior members of the team
The ideal candidate will be: -
* Supremely well organised, ready to create a spreadsheet or to-do list for any task that needs their attention
* Proactive in supporting other people within the office
* Well disciplined in keeping confidential matters confidential, adopting a professional approach to all they do in the office
* Be respectful at all times to other members of staff and clients
* Knowledge of QuickBooks or similar accounting software is desirable.
* Strong clerical skills with attention to detail in all tasks undertaken.
* Exceptional communication skills, both verbal and written, to liaise effectively with staff and clients alike.
* Google Workspace experience is ideal
* Experience using Google Sheets, Google Docs, Google Slides (or the Microsoft equivalent)
If you are a dedicated professional looking to contribute to a thriving office environment, we encourage you to apply for this exciting opportunity
Benefits
Apart from working with a great group of people, you'll also benefit from:
* Competitive salary (reviewed annually)
* Regular career progression reviews
* Regular training
* Hybrid working (up to 3 days home working per week)
* Flexible working hours between 7am – 7pm
* 24 days holiday plus BH (rising by 1 day each year - capped at 29 days)
* One Wellness day per year in addition to holidays
* One Charity Day per year, in addition to holidays
* Cycle To Work Scheme
* Tech Scheme
* Office Fruit/Snacks
* Regular company socials
* Access to Spill (external qualified mental health support for employees)
* Sheffield City Centre Convenience (3-minute walk from the station)
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 9 months
Pay: £23,000.00-£26,000.00 per year
Work Location: Hybrid remote in Sheffield S1 2BX