Are you ready for the next step in your career? We are looking for two people to join our vibrant team and help drive the development of new research across the Trust and manage a diverse portfolio of active grants. These posts are ideal for those who wish to build on their existing administration experience and contribute to the development of evidence-based patient care.
If you are motivated, dedicated, with exceptional organisation/planning skills and have great attention to detail this offers a fantastic opportunity for career development. In addition you’ll get to work with researchers from across the whole spectrum of research, from those just starting out through to large well-established, successful, research teams.
You’ll be based in the Research and Development (R&D) Office at Southmead Hospital and the roles will be offered with the option of hybrid working. The posts will sit in the Research Development and Grants Team, who manage a large and diverse portfolio of research grants, both internally and externally funded (>£50m). The team are forward‑thinking; striving to engage new staff and clinical areas in research, make research accessible to all, develop the highest quality research grants, employ continuous improvement, and ultimately improve outcomes for patients across the NHS through our research.
Please note that these are fixed term posts in line with current research funding available and we cannot guarantee extension beyond this time.
We are seeking to appoint two roles into the team, both will be trained up the general duties and responsibilities of the Research Grants and Contracts and Facilitator roles but will sit in different areas of the team; development (pre‑award, management of internal funding streams and grants (post‑award and contracts):
In these vital roles, you will:
* Facilitate the running of internal funding calls, from supporting staff to apply, organising award panel meetings, preparing and sending award letters, support with setting up awards and tracking active projects (finance, progress reports and impact reports).
* Maintain logs, and track grants in development for external funding calls and active grants; preparing reports for team meetings, Senior Leadership Team and Trust Governance meetings.
* Provide support to the grants team in developing external funding applications, including collating costs, as well as managing active research grants including supporting set‑up, finance and contract management.
* Assist our Contracts Officer & Quality Manager in logging contracts, setting up contracts for agreements in a timely manner, liaising with other organisations in the negotiation of contracts, preparing schedules (e.g. finances) and arranging signatures.
Grant support
* Co‑ordinating appropriate and timely input (university and Trust finance and other support departments) into online grant application systems and providing administrative support where necessary.
* Adaptable and flexible working where necessary to ensure deadlines are met.
* Co‑ordinating confirmation by all signatories that the content of submissions is acceptable and ensuring the application process (including online and wet‑ink signatures) is completed correctly and within defined timeframes.
* Anticipating and planning arrangements for exploitation of intellectual property, before and following grant award.
* Completing and accurately maintaining tracking information about grant applications and their status.
* Providing reports as required by the Research Development and Grants Manager and other senior members of R&I staff.
* Disseminating relevant information to (potential) researchers.
* Co‑ordinating the application process for pump‑priming grants; working with the Research Funding Committees secretary to advertise calls and update forms.
* Monitoring progress against plan for pump‑priming grants.
* Agreeing finances and invoices for pump‑priming grants working with our local charity, NHS and university partners.
Contracts management
* Developing, implementing and maintaining a system for effective and timely contracts management.
* Working with the senior contracts advisor and R&I team to ensure that the correct suite of contracts required to conduct the research is identified as soon as the grant is awarded.
* Developing close working relationships with chief investigators and their collaborators to set up grants effectively, realistically managing expectations of all parties to achieve a positive outcome, particularly in relation to timelines.
* Planning and managing the process of development and signature of contracts/collaboration agreements/SLAs with contracting partners to ensure timelines are met.
* Selecting contract/agreement templates for use and developing and modifying contract/agreement templates as appropriate with relevant financial and other details, including contract variations, in consultation with the Senior Contracts Advisor and Grants Manager.
* Issuing and receiving contracts to/from collaborators/contract partners within defined timeframes, collecting and collating feedback and negotiating and modifying contracts/collaboration agreements/SLAs as required to generate executable documents.
* Maintaining accurate and up to date information about the status of contracts and their variations.
North Bristol NHS Trust values all people as individuals. We aim to be an anti‑discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all under‑represented groups.
This advert closes on Wednesday 22 Apr 2026.
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