Facilities & Operations Coordinator (Part-Time, 20 Hours per Week)
Location: Warwick
Hours: 20 hours per week (flexible across a minimum of 3 days, max 5)
Pay: £17 per hour
Contract: Permanent
We’re supporting a well-established Warwick-based organisation in recruiting a Facilities & Operations Coordinator to help keep a busy community building and office running smoothly.
This is not a technical facilities role. You won’t be fixing boilers or carrying out safety tests yourself. Instead, you’ll be the organised hub who makes sure checks are booked, paperwork is up to date, suppliers turn up when they should, and day-to-day operations run as they should.
It’s a varied, hands-on coordination role that would suit someone who enjoys structure, procedures, and seeing things tick along properly.
The role
Working closely with the Chief Operating Officer, you’ll be responsible for coordinating operational activity across the site, including:
Scheduling and tracking building compliance checks such as fire alarms, servicing and inspections
Coordinating routine maintenance and managing supplier relationships
Arranging small repairs and facilities issues as they arise
Keeping Health & Safety documentation and risk assessments current
Supporting governance paperwork and annual reporting requirements
Liaising with insurers and ensuring required records are available
Preparing documentation for annual meetings and statutory returns
Overseeing on-site support staff including Admin Assistant, Cleaner and Caretaker
Supporting HR administration with guidance from the COO
Helping ensure the office runs efficiently and supplies are maintained
Acting as deputy to the COO when required
Acting as main GDPR contact
Promoting diversity, inclusion and safeguarding standards
Training will be provided for organisation-specific processes and systems.
What we’re looking for
This role is all about organisation rather than technical facilities expertise. Experience in environments such as schools, community centres, halls, charities, or office settings would work well.
We’re looking for someone who brings:
Excellent organisation, planning and prioritisation skills
Confidence working independently and managing their own workload
Strong communication and people skills
Good record keeping and attention to detail
Solid IT skills, particularly Word and Excel
A positive, proactive and practical approach
Flexibility in working patterns (occasional ad-hoc or evening support may be needed)
Empathy with the values of a community-focused organisation
Hours are genuinely flexible, making this a great opportunity for someone balancing work with family or other commitments. While mainly daytime, some give-and-take is expected around events and operational needs.
If you’re someone who likes keeping things organised, enjoys coordinating people and processes, and takes pride in making sure everything is in the right place at the right time, this is a rewarding part-time role in a friendly, supportive environment.
INDL