Position Description:
At CGI, our leaders shape strategy, drive growth and deliver lasting impact for clients—and behind every high-performing leader is a trusted partner who enables their success. As an Executive Assistant within our Leeds Business Unit, you will play a pivotal role in ensuring strategic priorities translate into action. From orchestrating seamless operations to leading meaningful community and engagement initiatives, you will help create the conditions for innovation, collaboration and measurable business outcomes. This is an opportunity to take real ownership, influence culture and contribute to a business that values initiative, professionalism and shared success.
CGI was recognised in the Sunday Times Best Places to Work List and has been named a UK ‘Best Employer’ by the Financial Times. We offer a competitive salary, excellent pension, private healthcare, plus a share scheme (3.5% + 3.5% matching) which makes you a CGI Partner not just an employee. We are committed to inclusivity, building a genuinely diverse community of tech talent and inspiring everyone to pursue careers in our sector, including our Armed Forces, and are proud to hold a Gold Award in recognition of our support of the Armed Forces Corporate Covenant. Join us and you’ll be part of an open, friendly community of experts. We’ll train and support you in taking your career wherever you want it to go.
This is a hybrid position based out of our Leeds office
Your future duties and responsibilities:
In this role, you will be the trusted partner to a Business Unit Leader and Senior Leadership Team, ensuring their time is optimised and strategic priorities are delivered. You will manage complex schedules, oversee communications and coordinate leadership activity, enabling focus on growth and client impact. Acting as a central point of contact across internal teams and external stakeholders, you will drive clarity, efficiency and alignment while maintaining the highest standards of discretion and professionalism. You will be empowered to bring new ideas, enhance processes and help foster a collaborative, high-performing environment.
Key responsibilities:
Coordinate & Enable – Manage complex diaries, inboxes and senior stakeholder schedules
Optimise & Deliver – Process expenses, arrange travel and ensure seamless administrative operations
Maintain & Enhance – Oversee CRM accuracy, supplier onboarding and purchase order processes
Capture & Communicate – Record meeting minutes, track actions and create high-quality presentation materials
Engage & Represent – Support client meetings and external business events
Required qualifications to be successful in this role:
To succeed, you will bring proven experience supporting senior leaders within a complex, fast-paced environment. You will be proactive, highly organised and confident managing competing priorities while maintaining discretion and professionalism.
You should have:
Demonstrable experience supporting senior stakeholders or executives
Strong stakeholder management and relationship-building skills
Excellent organisational skills with high attention to detail
Proven ability to manage multiple priorities and tight deadlines
Clear and professional written and verbal communication skills
Experience using CRM systems and Microsoft Office tools
A proactive, solutions-focused mindset with the confidence to take ownership
#LI-MW2
Skills:
1. Detail-oriented
2. Event Management