Due to expansion and various new projects, we are seeking an experienced Procurement Assistant to join our award-winning international interior design and architectural studio in the UK.
Led by Helen Bygraves and Jenny Weiss, Hill House Interiors is supported by a 35+ strong team of designers and interior architects. Together, we are a flourishing design practice that embodies the best in British and European design, with a signature aesthetic of ‘Modern Luxury’—defined by impeccable attention to detail, layered textures, and innovative materials.
The Procurement Assistant will play a pivotal role in supporting the interior design team with the procurement process for high-end residential projects. This position is key in assisting the Procurement Manager and design team with the purchasing and sourcing of furniture, fixtures, and equipment (FF&E), ensuring the successful execution of orders, from initial costing and negotiating and ordering to, delivery and installation. The role requires a highly organised, proactive, and detail-driven individual to support our studio operations, procurement, and project management.
This is an exciting opportunity within a newly formed department with opportunities to develop within the role with mentoring from a procurement manager.
Role Overview
* Work Pattern: Full Time (37.5 hours per week)
Key Requirements
Working Requirements
* Full, clean driving licence required for site visits (essential)
* Fluent in English (written and spoken)
* Ability to communicate effectively between UK and Middle East offices
Qualifications/ Experience:
* A background or qualification in procurement, business administration or supply chain management is a plus.
* Familiarity with specific procurement tools (e.g. Microsoft Excel, EstiPC)
* Minimum of 2 years’ experience in procurement, ideally within luxury interior design or high-end residential projects.
* Experience managing FF&E sourcing, negotiations, and procurement logistics for projects.
Knowledge & Technical Skills:
* Strong negotiation skills and experience securing favourable terms and pricing with suppliers.
* Ability to manage multiple priorities and work closely with various team members
* Detail-oriented with excellent organisational and time-management skills.
* Strong problem-solving abilities and a proactive, solutions-focused approach to procurement challenges.
* Proactive with excellent communication skills, both written and verbal, to liaise effectively with internal teams and external suppliers.
* Ability to work under pressure in a fast-paced, creative environment.
* Strong and efficient computer literacy
* Proficiency in EstiPC
Key Responsibilities
* Procurement and Sourcing:
o Set up and manage Trade accounts
o Collaborate closely with the designers to understand the specific project requirements
o Sourcing specified furniture, fittings and equipment from high end suppliers and manufacturers
o Maintain and nurture strong relationships with existing suppliers, and actively seek out new suppliers
* Cost Management and Negotiation:
o Work in close partnership with the design team to evaluate FF&E quotes, assess costs, and negotiate the best pricing while preserving the quality of materials and design integrity.
o Ensure cost-effective purchasing through careful analysis of quotes, while maintaining high standards of luxury and craftsmanship.
o Review and approve supplier invoices to ensure they match procurement agreements and project budgets.
* Order Management and Coordination:
o Oversee the ordering process for all FF&E, ensuring accurate specifications and timely order placement.
o Coordinate with suppliers to track orders, resolve issues, and expedite delivery to meet project deadlines.
o Manage logistics for delivery, inspection, storage, and installation of products, ensuring the entire process runs smoothly.
o Conduct quality control checks upon product delivery to ensure compliance with specifications and standards.
* Reporting and Administration:
o Maintain accurate records for contractors liability insurance, product warranties, returns, and any supplier-related issues.
o Maintain accurate and up-to-date records of all procurement-related activities, including orders, quotes, deliveries, and communications with suppliers.
o Assist with creating and managing procurement reports, helping designers and project managers track budgets and deadlines.
o Creating fabric schedules to send to suppliers
Personal Attributes
* Ability to inspire creativity and foster relationships with new suppliers
* Self-motivated and highly organised, with the ability to work both independently and within a team
* Comfortable working in a high-pressure environment with tight deadlines
* Excellent time management for both personal workload and team coordination
* Meticulous attention to detail
Company Benefits
* Supportive and sociable team culture
* Annual discretionary salary reviews
* Self-funded health insurance
* Enhanced pension scheme (after 2 and 5 years of service)
To apply, please send your CV, portfolio and a covering email to careers@hillhouseinteriors.com
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