EMCOR UK, Manchester, England, United Kingdom
Location: Home Based
Salary: £28,000 per annum
Working Hours: Monday to Friday 9:00 to 17:00
Contract Type: Permanent Full Time
Overview
Role overview and responsibilities for payroll administration within EMCOR UK. This role focuses on ensuring changes made on the ADP iHCM system are accurate and cross-checked before payroll processes/commits.
What you’ll do
Process Focus
* Adhering to agreed legislative, company, customer, trade body and departmental standards
* Processing EMCOR’s payrolls accurately and promptly
* Hands-on involvement with payroll processing to ensure payments are made to employees on time
* Maximising knowledge of payroll systems, IT systems and payroll legislation to optimise resources
* Organising personal workload to meet deadlines
* Participating in team meetings and following up actions as required
Control Focus
* Providing sample data for internal and external audits and answering auditor queries
* Handling employee data securely per the Data Protection Act
* Sharing payroll data with third parties only when legally obliged or allowed
* Modifying processes to enable business continuity/disaster recovery procedures
Finance focus
* Optimising personal productivity to meet payroll service level targets
* Contributing to profitability through cost/resource control
* Minimising payroll errors, working with HR and site admins to reduce overpayments, re-work, and faster payments
* Requesting re-calculations, special runs and faster payments as needed to minimise financial impact
* Considering impacts on the general ledger when making payroll adjustments
* Ensuring requests to the payroll service provider are actioned
* Requesting re-calculations of payslips to determine overpayments
* Recording overpayments and assisting with debt recovery alongside HR
* Covering colleagues’ work when away to reduce temporary staffing needs
Customer focus
* Delivering quality customer service by understanding customer needs and priorities
* Assisting site contacts and employees to provide effective payroll service
* Liaising with the HRSSC team to optimise payroll data flow
* Answering employee queries and running reports/interface files as needed
* Liaising with HMRC, Courts and other third parties to ensure timely updates
* Assisting with training site contacts
People focus
* Maintaining a positive and consistent approach when interacting with others
* Working with teammates to respond to change and support the team
* Participating as a full team member and contributing even when interests differ
* Being courteous and professional with colleagues and the Head of Payroll
Payroll legislation
* HMRC requirements, data entry, salary finance, cycle to work, ECN changes
* Calculation of back payments and overpayments; change of bank details; pension form changes
* Sickness payments including SSP/OSP calculations
Processing
* Ability to process all monthly and weekly payrolls
* Pre-commit report checking and post-commit report saving
Overpayments
* Produce overpayment schedule and document evidence
* Issue letters
Pension
New Starters
* Produce enrolment report
* Enter onto Standard Life
* Update ADP opt out period end date
* Produce category change report
* Update master spreadsheet
* Issue letters
Opt outs
* Produce opt out report
* Update ADP opt out date and reference box
* Update master sheet
Weekly holiday and sickness report
* Calculate SSP/OSP payments
* Ensure main spreadsheet is up to date
* Calculate holiday pay for specific roles and top-up entitlements
* Apply for trade sickness benefit payments
* ECIS portal and document upload; BESA administration
Other duties
* Production of maternity schedules; ensure correct pay periods and pension calculations
Essential Skills
* Experience of working in a team environment
* Advanced level of Word and Excel (VLOOKUPs, pivot tables)
* Experience of organising own workload and meeting deadlines
Desirable
* Minimum 2 years Payroll Administration experience
* Full knowledge of current payroll legislation
* Experience on large/high-volume payrolls (e.g., 500 weekly, 1000 monthly)
* Knowledge of ADP iHCM and IFS software
* IPPM Foundation in Payroll Administration (or higher/ongoing)
* End-to-end payroll processing experience
* Pension scheme administration experience
Personal qualities
* Adheres to policies and procedures
* Coaches and mentors teammates; works under pressure
* Organises workload for self and team; flexible and compliant
* Able to evaluate data and make logical decisions
* Handles details and paperwork enthusiastically
* Believes in their role and its value to the organisation
* Sets high personal performance standards
Benefits
* 25 days holidays + bank holidays
* Holiday Buy Scheme – up to 5 days per year
* Industry-leading maternity & paternity policies
* Refer a Friend scheme – £500 per referral
* GEMS recognition scheme with vouchers
* Extensive Learning & Development opportunities and progression
* Flex Benefits: discount shopping, gym, mobile, family activities, insurance, dining, car leasing
* Bike To Work Scheme
* Volunteer days; Health cash plan (Medicash) and Employee Assistance Programme
At EMCOR UK, we embrace and celebrate diversity in all its forms. We welcome applicants from all backgrounds and experiences and are committed to equal opportunities for employment and growth.
Join us in building a better world at work.
Seniority level: Entry level
Employment type: Full-time
Job function: Human Resources
Industries: Facilities Services
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