Determined by individual placement pathway - please see the relevant Job Description attached.
£23,865 to £24,213 per annum (for exceptional performers, there is scope for further progression up to £27,859 per annum).
Hybrid
This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework.
We have one simple promise – to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better.
The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region.
We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 – making it one of the top universities in the country recognised for its outstanding student experience and student outcomes.
Financially strong and seriously ambitious we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills.
In our Business, Engagement and Employability department; we are right at the heart of the issues and challenges that matter - to our city, our region, to business, industry and our communities and society in general. Investing in our future, partnering with sector-leading businesses to drive innovation and create a collaborative environment where research has real impact and graduate talent can flourish.
Our Careers and Employment Service (CES) team provide a range of information, advice and guidance services to University of Derby students and graduates for up to three years of graduation.
The CES support all students and graduates to develop their employability skills, gain relevant experience such as internships, placements and graduate jobs by working collaboratively with Academics and Employers.
The CES strategy is to open doors for everyone, enabling work ready graduates in securing high skilled graduate outcomes including enterprise, new business start-up and post graduate opportunities.
The Careers and Employment Service offers four structured placement opportunities each year, designed to help students gain valuable real-world experience across a variety of sectors. These placements provide hands-on exposure to professional environments, enhance employability skills, and support career development through practical learning.
* Data and Reporting- You will work within the Careers and Employment Service (CES) to collect and analyse service data, feedback, and labour market intelligence, producing reports that inform CES activity and impact. The role supports monthly reporting and helps shape the student and graduate offer. As part of the student/graduate pool, you’ll also provide first-point-of-contact support in CES spaces, assisting with queries and signposting services.
* Recruitment Agency Assistant– You will support the Student Employment Agency within the Careers and Employment Service (CES) by assisting with student registration, Right to Work checks, and compliance processes. The role also involves responding to student queries and promoting the service to both internal and external audiences.
* Marketing and Communications– You will support with the development and implementation of marketing activities to promote the Careers and Employment Service (CES) to students and graduates, through a wide range of channels. This includes creating content for student emails, developing and scheduling content for social media, and supporting with careers events.
* Employer Engagement– You will support with identifying and promoting a range of opportunities for students and graduates and supporting the team with the delivery of employability events and associated marketing. In addition, the role involves generating Labour Market Information and vacancy horizon scanning.
The interview date for these positions will be Tuesday 27th May 2025.
To be successful in these roles; you will have strong administrative experience, demonstrating a solid track record of handling complex tasks with precision and efficiency. You will possess well-developed skills in data capture, input, and analysis, ensuring accuracy and consistency in all records and reporting. An exceptional attention to detail is essential, allowing you to identify discrepancies and maintain high standards in all aspects of administrative work.
You will also be an effective communicator, comfortable engaging with a wide range of audiences, including current students, alumni, internal colleagues, and external partners. Whether via email, phone, or face-to-face, you will convey information clearly and professionally, adapting your tone and approach as appropriate.
You will thrive when working independently, showing the initiative and confidence to prioritise your workload and manage competing deadlines. You will also be a strong team player, comfortable collaborating across departments and contributing to shared goals. Your approach to work will reflect a deep understanding of what constitutes excellent customer service, consistently striving to provide helpful, responsive, and respectful support to all stakeholders.
Please note - Students who are studying at the University of Derby on a Student Visa will NOT be eligible to apply for this role unless a placement year is a mandatory, graded part of your course.
* Take responsibility for approving, listing and promoting a wide range of relevant and current student and graduate opportunities in line with current employment law and University of Derby Careers and Employment Service (CES) policy.
* Attend employer meetings, networking opportunities and events with a Talent Development Officer (physical and virtual) to promote the wider employer offer and identify potential leads for future relationships and the Student Employment Agency.
* Contribute to the content and design of student and employer facing marketing materials, ensuring messages are suitable and timely for the audience they are intended for.
* Research and develop a depth of knowledge of the graduate labour market to disseminate to colleagues and use this information to alert the team of upcoming opportunities for the team and CES users. Produce monthly LMI reports for use by the wider CES team.
* Support the planning and delivery of a comprehensive portfolio of events including careers fairs and college specific events offering a student perspective to advise the team on promotion of these events and opportunities. Create fair resources including Employer Guides. Capture, collate and evaluate relevant employer-based engagement.
* Support the Placement Academy by collating and promoting year placement roles on the designated Teams channel and create and implement an engagement plan.
* Support the operation of the CES Hubs (Kedleston Road and Markeaton Street) promoting the CES service offer, welcoming students, offering first point of contact support and signposting, as well as live chat support.
Please see the relevant Job description for all other Student Placement Pathways.
* University of Derby second year undergraduate student
Experience
* Administration experience including data input
* Experience in telephone, reception or customer services work
Skills, knowledge and abilities
* Understanding of what constitutes excellent customer service
* Ability to network effectively and work across teams
* Sound organisation skills with a methodical approach to workload
* Excellent communication skills and the ability to relate effectively with students, recent graduates, and all internal and external stakeholders
* Ability to work on own initiative and prioritise workloads
* Ability to follow procedures
Experience
* Experience of using various social media platforms
Skills, knowledge and abilities
* An understanding of HR compliance and governance issues
* An understanding of equality & diversity issues
* An understanding of temporary agency operation (could be through own experience of working for one)
Please see relevant Job description for all other Student Placement Pathways
* Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
* Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
* Access to a variety of staff discounts at high street retailers
* Discounted onsite gym
* Cycle to Work scheme
* A flexible working environment
* A commitment to personal and professional development
For further information and informal enquiries regarding the role, please contact Sarah Jenkins, Careers and Employment Service Administrator via s.jenkins@derby.ac.uk
For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via recruitment@derby.ac.uk .
The University is unable to sponsor the employment of international workers under the Skilled Worker route for this role; however, applications are welcome from candidates who are able to demonstrate an alternative right to work in the UK.
The University of Derby is committed to promoting equity, diversity and inclusion, regardless of age, disability, trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief (or none), sex and sexual orientation.
We are Disability Confident Employers, demonstrating our commitment to disability inclusion, and invite applicants to highlight adjustments they may require to ensure equitable participation in our recruitment processes.
Further, we are committed to ensuring an environment which is trans and non-binary-inclusive for all our staff, students, partners, and visitors, and continuously review our policies, guidance and training.
When applying to join the University, you can choose your preferred title, including the gender-neutral title 'Mx'. We also ask our candidates if they would like to share their preferred pronouns.This is voluntary but demonstrates our commitment to inclusivity for trans and non-binary candidates.Once employed, you can add pronouns and preferred names onto our system.
The University of Derby undertakes anonymised shortlisting during the staff recruitment process. This means that, when shortlisting, panel members will not be able to see an applicant’s name and will see an applicant number instead. This demonstrates the practical steps we are taking to remove barriers to recruitment by minimising the possible impact of our unconscious bias.
However you identify, we actively celebrate the knowledge, experience and talents each person brings. Our students come from a wide range of backgrounds; therefore we are particularly interested to hear from applicants who will help our leaders and teams be more reflective of our student population.
For more information on equity, diversity and inclusion at the University of Derby, please visit our website .
At the University of Derby, we are passionate about embedding sustainability into everything that we do. We aim to bring environmental sustainability into all aspects of the University, including teaching, research and operational activities. In line with the University's strategic framework, we expect all our staff to embed sustainability into their working practices and support the University's objective to reach net zero carbon by 2050.
Apply today to invest in your career with University of Derby.
How to apply
You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.
The University reserves the right to close this vacancy early if we receive a high volume of applications. We encourage you to submit your application as soon as possible to avoid disappointment.
If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk .
Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.
The University of Derby is committed to safeguarding and promoting the welfare of all our staff, students and children. At the University of Derby, safeguarding is everybody's concern.
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