About us
The Ortec Group operates in 25 countries, delivering engineering and project solutions across sectors including energy, mining, pharmaceuticals, chemicals, defence, rail, food production, automotive, aerospace, and space. With 14,500 employees worldwide, we specialise in the design, construction, and maintenance of industrial projects, with a focus on safety, innovation, and training.
Mission
Biogenie Remediation UK, is a specialist remediation and brownfield enabling works contractor, and operator of offsite soil treatment facilities. Now part of the Ortec Group, we have been operating in the UK for more than 30 years.
Our employees play a key role in our organisation and are our greatest strength; they share the same culture of safety and security, the same enthusiasm for bold action and fresh challenges. As an organisation, we invest in our people’s safety, training and development.
Profile
Are you organised, detail-focused and enjoy keeping things running smoothly?
We’re looking for an Admin Assistant to join our team in Cardiff, supporting the day-to-day running of our office and wider business.
This is a varied role where you’ll work closely with the Finance team and other departments, helping with everything from office coordination to finance administration and document management.
It’s a great opportunity for someone with previous admin experience who enjoys a busy, hands-on role and being part of a supportive team.
What you will be doing
* Providing day-to-day administrative support to ensure the smooth running of the office.
* Acting as the first point of contact for calls, visitors and general enquiries.
* Managing incoming and outgoing post, couriers and deliveries.
* Ordering office supplies, PPE and equipment.
* Coordinating travel, accommodation and meeting arrangements.
* Supporting internal and external meetings, including logistics and catering.
* Assisting the Finance team with administrative processes such as purchase orders, expenses and timesheets.
* Supporting credit card reconciliations and maintaining accurate records.
* Maintaining internal records, documents and shared information.
* Assisting with reports, documentation and general business administration.
* Supporting new starters with processes such as expenses and timesheets.
What you should bring to the role
We’re looking for someone who:
* Has previous experience in an administrative or office support role.
* Is highly organised and able to manage multiple tasks and priorities.
* Has strong attention to detail and takes pride in accurate work.
* Is confident communicating and working with colleagues across the business.
* Is reliable, proactive and able to take ownership of day-to-day tasks.
* Has good working knowledge of Microsoft Excel and Word.
* Has experience working with systems, spreadsheets or databases.
* Has GCSEs (or equivalent) in English and Maths.
* Experience supporting finance administration processes such as purchase orders, expenses or timesheets, and a relevant administrative qualification (eg Business Administration) would be beneficial.
What we offer
* 25 days holiday (rising with service) + bank holidays
* Private healthcare
* Contributory pension scheme
* Life assurance
* Employee Assistance Programme (EAP)
* Cycle to Work Scheme
* Wellbeing Activity Allowance
* Paid volunteering days
* Mentoring and development opportunities