At BCLP, we’ve built our firm on the foundations of thinking differently. Curious, inquisitive and unbound by tradition, we’re building change within our sector and beyond.
It starts with our people, which is why we need a Legal PA to join our team and To provide fee earners with effective, pro-active, professional and high quality Legal PA support that enables them to focus on providing legal services to clients. It is a key requirement that the Legal PA is able to demonstrate exceptional organizational skills and an ability to use their initiative at all times. They will be an integral part of a busy team and will need to interact daily with partners, fee earners and clients to understand ever changing needs, and have the ability to prioritize workloads and liaise with Legal Admin Assistants, DPS and other support functions to ensure timely delivery. A Legal PA may also have work delegated to them from a Legal PA with coordinating responsibilities.
This role is responsible for ensuring the smooth day-to-day running of the office, covering areas such as health and safety, facilities, IT support, reception and postroom duties and general administration. The role involves liaising with building management and service providers, overseeing supplies and budgets, coordinating training sessions, meetings and office events, and supporting HR and staff communications. Acting as a central point of contact, this position helps maintain a safe, efficient, and welcoming workplace environment for staff and visitors.
Arrange (or delegate to Legal Admin Assistants)the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc, and liaise with internal and external meeting attendees.
Management of fee earners’ inboxes when they are out of the office (holidays/long meetings) and monitoring and responding to post and/or emails, prioritising correspondence to enable fee earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages for other members of the practice group as required.
Organising travel arrangements through the travel company, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries.
Organise individual client entertainment – e.g. deal closing dinners/drinks, table plans, travel booking, arranging small-scale hospitality for Partners or teams.
Arrange events (invitations and bookings for in-house and small external gatherings, individual client entertainment deal closing dinners/drinks, table plans, travel booking etc), occasional support at event e.g. registration desks.
Preparation of key correspondence, reports and business development (BD):
Manage flow of complex legal documents and presentations to DPS, ensuring house style and deadlines.
understand Elite financial reporting.
add new deals/cases and notify BD of web CV changes.
source CVs and submit edits to BD.
Administration & Document Management
Processing travel invoices, expense claims, and maintaining copies.
Organise and maintain document management systems, including file closing, archiving, and ensuring electronic filing of paper documents.
collate and index legal documentation, deeds scheduling, and manage deed databases.
CRM & BD Support
Update DynamicsCRM with contacts and BD activities; Maintain deal database with marketing; Assist Knowledge Lawyers with know-how sessions: compile programmes, liaise with L&D, manage AV, copy materials, set up rooms, return CPD sheets.
Update audio/video content on Connexus and support Knowledge Management team with external speakers.
Undertaking, or if appropriate delegating to a Legal Admin Assistant and thereafter managing, day-to-day administrative tasks such as:
Processing travel invoices, expense claims, and maintaining copies.
Organise and maintain document management systems, including file closing, archiving, and ensuring electronic filing of paper documents.
collate and index legal documentation, deeds scheduling, and manage deed databases.
Undertake research using internet and databases.
being clear and concise and use appropriate, intelligent and professional language in all verbal and written communications, including email.
Ability to build relationships with Partners, Fee Earners, Legal PA Managers, other Legal PAs, Legal Admin Assistants and external clients/contacts.
Legal PA experience required.
Real Estate Legal PA experience preferred but not essential.
Sound knowledge of Microsoft and other commonly used legal applications.
Effective and professional telephone manner.
sense and quality checking your work and the work of others and identifying quality issues and address problems prior to fee earner review.
Business and commercial awareness.
In order to provide the best possible service to our diverse client base, we are committed to recruiting, retaining, rewarding and developing our people with regard to their abilities and contributions and without reference to their background, gender, gender identity or expression, ethnic origin, age, religion, sexual orientation, socio-economic status, political belief, disability or any other protected characteristic.