Job Description
Scotland’s most dynamic independently owned events company is looking to add an experienced finance and event administrator to their team
We are seeking a dedicated and organised Finance and Event Administrator to join our dynamic team. The successful candidate will play a vital role in ensuring the smooth operation of our organisation by providing exceptional administrative support. This position is ideal for individuals who possess strong communication skills and a passion for problem solving. Working 9-5pm in our offices based In Hamilton, the successful candidate must have experience with accounting software, be competent in all Microsoft packages, and be able to work in a fast paced environment as part of a team.
Job Description
• Provide comprehensive administrative support to various departments, ensuring efficient operations.
• Manage correspondence, including emails and phone calls, while maintaining professionalism and clarity.
• Handle inquiries from customers with a focus on delivering exceptional customer service.
• Collaborate with team members to ensure all tasks are completed effectively and on time.
• Raise and input sales invoices. Experience in Accounting Software is essential. Ie Zero, Quik Books or Sage, including credit control
• Keep sales records up to date on our in-house drives
• Helping with tasks as delegated by the Event Managers
• Contacting sponsors, finalists and customers on the phone
• Database entry and management
• Updating social media and marketing campaigns
• Updating the company websites
• Proof reading artwork
• Co-ordinating and liaising with customers and the design department in order to prepare the printed programme in the appropriate time frame for the event
• General administrative duties
• Working and assisting event team at live events
Qualifications
• Proven experience in an administrative role.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written, with a focus on customer interactions.
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability.
• Proficient in using accounting and office software and technology.
• A positive attitude towards enhancing customer experiences is highly desirable.
If you are passionate about providing outstanding administrative support in a dynamic environment, we encourage you to apply for this exciting opportunity.