Job Description
Project Administrator (Construction) - 6 Month FTC Contract (Initially) to start ASAP.
Location: Harker, Carlisle (CA6) own transport req. due to location
Hours of Work: 40hrs Mon Fri onsite 8.30am 5.00pm + occasional weekends)
Salary: £15.00ph - £20.00ph (DOE)
Were recruiting for a Project Administrator to join our team on a 6-month assignment based in Carlisle, Cumbria. This is a great opportunity for someone who enjoys keeping things organised, supporting a busy site team, and handling a variety of administrative tasks.
What Were Looking For
Essential:
* Previous experience in an administrative role (ideally site-based)
* Strong organisational and multitasking skills
* Good working knowledge of Microsoft Office (Excel, Word, Outlook)
* Attention to detail and accuracy
* Ability to work in a fast-paced construction / infrastructure environment
Desirable:
* Experience within the power, utilities, or construction industry
* Knowledge of site compliance requirements (e.g. National Grid / DNO standards)
* Experience supporting onboarding and labour coordination
* Familiarity with document control systems
Site Administration
* Provide general administrative support to the site management team
* Maintain accurate project documentation and filing systems (electronic & hard copy)
* Handle incoming and outgoing correspondence (emails, calls, deliveries)
* Coordinate site office activities and ensure smooth day-to-day operations
Compliance & Workforce Coordination
* Support onboarding of new starters, ensuring all compliance documentation is received
* Maintain records of:
* Right to work checks
* Training certifications (e.g. BESC, CSCS/ECS, IPAF, etc.)
* Medicals and drug & alcohol tests
* Track and monitor expiry dates and ensure workforce remains compliant
Data & Reporting
* Input and maintain project data in internal systems and spreadsheets
* Assist in the preparation of:
* Daily site reports
* Weekly progress updates
* Labour trackers / timesheets
* Collate information required for audits and client reporting
Document Control Support
* Assist with document control processes including:
* Drawing registers
* Revision updates
* Distributing documents to site teams
* Ensure correct version control is maintained
Logistics & Coordination
* Support booking of training, inductions, and site access
* Assist with coordinating site visitors and inductions
* Organise meetings, take minutes where required
Qualifications/Skills:
* GCSEs (or equivalent) including Maths & English
* NVQ / Business Administration qualification (desirable but not essential)
* Proactive and able to work independently
* Strong communicator with a professional approach
* Flexible and adaptable to site demands
* Team player with a positive attitude
Working Conditions
* Site-based role on a live substation / power project
* May require occasional flexibility in working hours depending on project needs
* We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All applicants will receive a response. All unsuccessful candidates at the interview stage are provided with thorough feedback.
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