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Join to apply for the Operations Coordinator role at UWS Students’ Union
We’re looking for a new Operations Coordinator to join our team – someone who can provide 1st class administration, HR, H&S and Governance support to a busy and vibrant office. Keeping the administration function running smoothly allows the student facing staff members to do what they do best.
This is a varied and rewarding role where no two days are the same. You might be attending and taking part in conferences with other Students’ Unions to share ideas and best practice, assisting/completing risk assessments for Union activities or providing secretarial support to the Board of Trustees. Whatever the situation, you will bring essential and detail focused skills to maintain and improve the smooth running of the Union.
Responsibilities
The Operations Coordinator will be responsible for ensuring the smooth and robust operation of the administration function of the Students’ union.
Reporting to the Deputy CEO on day-to-day aspects of HR, H&S, Governance and some Finance including processing purchase invoices and supplying payroll information.
You’ll also:
* Process purchase invoices through Xero accounting software.
* HR administration support and maintenance of BrightHR platform
* Ensuring adherence to H&S policies and procedures
* Recruitment and on-boarding of new staff/Elected Officers
More About The Role?
* Full Time
* Permanent role
* Paisley with occasional travel to Lanarkshire & Ayr. Hybrid option: 1 day per week at home.
What We Offer?
* 23 days Annual Leave plus public holidays and 2 weeks holidays in Dec/Jan (pro rata)
* Flexible working opportunities
* Commitment to supporting your Continuing Professional Development
* Good working environment, excellent colleagues with lots of opportunities to try new ways of working
* NUS Totum discount card & access to Perks at Work
* Access to Health Assured employee assistance
* Microsoft Office software, Excel in particular.
* At least 4 years operations/admin experience.
* Knowledge of HR systems/processes.
* Knowledge of H&S policies.
* Knowledge of Charity Governance.
* Experience in working for a Students' Union or membership charity organisation
To apply for this post, please complete the Application FormandDiversity Monitoring Form, available in the job description on our website, and email them to recruitment@uwsunion.org.uk.
Closing date: Wednesday the 6th of August 2025, at 12pm
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
* Industries
Higher Education
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