We are looking for a reliable Administrative Assistant to organize and coordinate administration duties and office procedures. Your role is to maintain a pleasant work environment at our London office location, ensuring high levels of organizational effectiveness, communication and safety. The Administrative Assistant duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as an Administrative Assistant, Front Office Manager, or Office Administrator would be an advantage. A successful Administrative Assistant should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Administrative Assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
Responsibilities
* Manage agendas/travel arrangements/appointments etc. for the upper management
* Manage phone calls and correspondence (e-mail, letters, packages etc.)
* Track stocks of office supplies and place orders when necessary
* Assist colleagues whenever necessary
* Serve as the point person for office duties including: opening and closing of the office (blinds, music, etc), office upkeep (keeping it organized and tidy), checking the mail, own conference room schedule, own all shipping and receiving procedures.
* Ensure that everyone in the office wears a mask when in close proximity to each other, evangelize the 6ft apart rule.
* Assist in the onboarding process for new hires
* Perform receptionist duties when needed.
* Maintain office stock: general office supplies, restroom necessities, kitchen goods and cleaning supplies
* Liaise with facility management vendors, including cleaning, catering, and security services.
Requirements
* Must have reliable transportation
* Proven experience as an office administrator, office assistant or relevant role
* Outstanding communication and interpersonal abilities
* Excellent organizational and leadership skills
* Excellent time management skills and ability to multitask and prioritize work
* Attention to detail and problem solving skills
* Excellent written and verbal communication skills
* Strong organizational and planning skills in a fast-paced environment
* Experience with Microsoft Office and G Suite - Gmail, Google Drive, Google Docs, Google Sheets, and Google Slides
* High school diploma; BSc/BA in office administration or relevant field is preferred
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