At SOM, we are a collective committed to shaping a better future for our clients, communities and
planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary
teams with all the resources and diversity of a global firm. We value those who are passionate about
excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.
Success at SOM Means
● Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the
discourse in the firm.
● Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to
know everything, but rather to passionately pursue answers, develop new skills and deepen our
knowledge.
● Product: We strive for excellence in the concept, quality, and delivery of our work.
● Individual: We value individuals who bring the highest standards of professionalism and personal
integrity in the way they work. Each person can develop and contribute their wealth of attributes,
skills and knowledge to support the overall health of the firm.
● Team: We value the power of interdisciplinary integration. A positive team culture in which
everyone collaborates openly towards common goals is essential.
● Firm: We have a history of making transformative contributions to the profession and our
communities. We are constantly innovating and attempting to bring new approaches, solutions
and processes to our work.
Position Responsibilities
● Assist the Senior Leadership and Project Managers with complex diary management and
logistics.
● Manages and coordinates multiple calendars, both individual and team specific
● Assist the wider team of Associate Principals and Associates with administrative support as
required including scheduling of meetings, preparation of meeting minutes; business
correspondence, printing, photocopying etc.
● Prepares all travel arrangements and documentation; prepares and submits visa applications
when necessary.
● Schedules external meetings and assists with set-up of conference rooms, including food and
beverage when required, video conferencing, and Zoom meetings.
● Identifies, organizes, and implements administrative projects independently in accordance with
deadlines.
● Ensures architectural licenses are updated and accurate along with maintaining AIA credits for
recording, in tandem with the Licensure Department.
● Responsible for organizing tasks by level of urgency. Ensure the day-to-day tasks are well
organized and efficient.
● Perform other support tasks as assigned, including timesheets, expense reports, excel
workbooks
● Dedicates necessary time beyond scheduled hours (including last minute requests) as required to
meet business commitments.
● Preparing letters of invitation for visiting guests.
● Completion of expense reporting, timesheets weekly.
● Maintaining contacts list.
● Assist with organisation and coordination of client and staff events as and when required
Minimum Qualifications
● Completion of a four-year undergraduate degree or equivalent corporate experience.
● Minimum of 5 years experience as executive administrative professional or equivalent
knowledge, skills and abilities.
● Demonstrates highly proficient interpersonal, written and communication skills.
● Possesses organizational and technical skills as well as the ability to anticipate the needs of
Senior Leadership.
● Sophisticated computer skills with experience for research and communication; database
creation and management; contact management systems and advanced Microsoft Office and
Google Workspace.
For more information about expectations by Organizational Level review the Competency Matrix