You must have a suitable professional qualification and several years’ experience in a similar role to meet the expectations of the business and its customers.
The successful candidate must be a proactive and enthusiastic team player with an aptitude to identify and investigate all matters financial to ensure the safekeeping of the company’s assets.
Adherence to time scales is essential to provide the management with timely and accurate management information and data to assist in strategic decision making.
Understanding of all systems and processes is required and to then provide recommendations of improvements and efficiencies within the finance department as well as the wider business.
Main Responsibilities and Tasks:
Finance
* To manage and have full awareness of all ledgers
* Prepare, approve and post appropriate nominal journals
* To ensure ledgers are closed promptly at the end of each month
* To confirm stock cut off and to calculate and check the sales gross margin
* Production of monthly management accounts and associated reports within agreed timelines
* To review Sales Ledger balances and credit limits as required
* Check and approve Purchase Ledger BACS payment runs
* Preparation and submission of quarterly VAT Returns
* Preparation of year-end schedules for Audit (May/August year-end)
* Prepare draft financial statements
Cash
* Check and maintain cashflow spreadsheet to ensure daily cash levels are maintained
HR
* Supervise and process weekly and monthly payroll
* Staff management (reviews/development/training) and contracts
* Preparation and submission of HMRC returns and RTI compliance
Stock and Shipping
* To understand the internal pricing model and to check and audit the buyers cost calculations
* Ensure that the stock report is accurate and that average costs are correctly calculated
* Annual stock take involvement with auditors
* Perpetual inventory count reconciliation and audit
* Review weekly shipping schedules
* Oversee and check environmental returns for packaging, batteries…
FX
* Deal with and prepare foreign currency TT payments
* Raise and check letters of credit as required
* Foreign supplier templates set up and approve payments
IT
* Maintain IT systems and ensure minimal downtime
* Recommend improved work practices, systems enhancements and developments (through internal systems & Excel reporting)
Tax
* Payment of quarterly corporation tax
* Preparation of tax schedules
* Year end tax return reviews
Property Investment
* Authorisation of payments and arrange cash transfers when requested
* Monthly cash call review and payment
* Update loan accounts and interest calculations
* Updating and maintaining spreadsheets (including cash books, payments, proceeds from sale of properties etc.)
* Year End schedules
Year End and Audit
* Liaise with Auditors and provide requested information
* Payment of quarterly corporation tax
Other responsibilities:
* Ensure company confidentiality at all times
* Maintain good housekeeping in the finance department
* Assist Finance Team as and when required to ensure that all sections are efficient
* To provide information to the owner/chairman as and when required
* Other Ad hoc duties as they arise
Person Specification:
ACCA/ACA/CIMA
* A thorough practical understanding of accounting principles and techniques
* A high degree of communication skill
* A good work ethic with strong drive to meet targets