Overview
Role: Fleet Assistant
Department: Vehicle Fleet Management
Location: Churchill Way, Sheffield
Salary: £24,222 - £26,106
Hours: 37
Contract Type: Permanent
We have an exciting opportunity for a Fleet Assistant to join our Vehicle Fleet Management Team.
Key Responsibilities
* Provides a flexible, customer focussed and professional first line response in providing advice and guidance on all enquiries.
* Use of a number of IT Systems, including Tranman Fleet Management, Merridale Fuel system, UK Telematics Fleet Management and Oracle ERP Systems.
* Take ownership of data quality and integrity of information when inputting, amending and extracting information.
* Maximise the use of IT Systems and equipment to run and create management information and reports.
* To place orders (using the systems and tools available) for goods and services, as required within the department.
* To manage and maintain stock and distribute supplies as required.
* To receive reports of vehicle faults and issue job cards to Technicians as appropriate.
* To ensure all vehicles are correctly licensed.
* Assists the supervisor and senior professional staff with project work including initial administration, updating/amending systems, drafting reports for approval.
* Drafts reports and correspondence of miscellaneous matters to internal and external contacts
* Attends meetings as required, which involves taking and preparation minutes.
* Undertakes a broad range of clerical and administrative duties.
* Develop and maintain the Department Web Page.
Skills and Experience
* Knowledge of IT Systems, including Tranman Fleet Management, Merridale Fuel system, UK Telematics Fleet Management and Oracle ERP Systems.
* Previous customer service.
* Full UK Driving Licence.
* Previous Fleet Management Experience.
Note: Skills and experience as documented in the role profile need to be evidenced in your application to be considered for interview.
Additional Information
For more detailed information relating to the role, skills and experience for this role, please view the role profile.
What We Offer
* A highly competitive salary and access to a generous pension scheme
* Generous annual leave allowance
* A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
* Flexible working arrangements including flexi-time and hybrid working
* A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
* Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
* Employee Assistant Programme (accessible 24/7) offering confidential support and advice
* Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
* Committed to embedding sustainability: South Yorkshire Police Sustainability Strategy 2020-2025 (yhrn.police)
* Membership to the Sports and Social Club
* Access to a wide range of staff support groups and networks
Eligibility
Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 3 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.
Appearance & Standards
South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise.
South Yorkshire Police’s Key Values
At South Yorkshire Police we have 3 key values which run through everything we do: Fairness, Integrity & Trust. The attached document details the key behaviours we expect all employees to adhere to.
Smarter Ways Of Working
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community. There are 3 different categories as part of this which are: Fixed, Field and Hybrid. This role has been evaluated as a fixed role. Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a police premises or other agreed organisational/partner premises.
Contact Details
For further information about the role, please contact: Joanne Buckley on 07769 131435
Closing Date: 17th September 2025
Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.
How To Apply
Please click ‘Apply’
Candidate Information
Please note that, should you be successful at the interview stage and before appointment, the relevant pre-employment checks are required. These include references, medical clearance, vetting clearance and sickness absence criteria check.
Diversity & Inclusion
Applications are particularly welcome from female and ethnic minority candidates. It is important that the department represents the community we serve, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and encourage applications from underrepresented groups. If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk. We also support Part Time/Job share working hours.
Documents To Review: For the Police Staff Recruitment Vetting Handbook - Please note; For Application Guidance and Tips - Please note; For the FIT Values of South Yorkshire Police - Please note.
View Our Recruitment Video
https://youtu.be/2dGn5qti7_c
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