Company Profile
CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.
Job Title: Facilities Administrator
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Administrator to join the team located in Darlington.
The successful candidate will be responsible for all aspects of administration duties in support of the Operations team.
Key Tasks
Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed
Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training - seek support from the EHS Coordinator with booking training
Support with the administration of workplace inspections
Analyse the waste data and produce stats
Support the technical team with timesheet data entry
Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date
Support the workplace managers with the raising of purchase orders
Support workplace managers with the maintenance of distribution lists
Expense support for both soft and technical
Support with IT and phone issues for both the soft services and technical teams
Assist with PPE records ensuring this is maintained and updated
Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion
Provide cover for the technical administrator during sickness and leave
Person Specification
Self-motivated with good written and verbal communication skills
IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software
Able and flexible handling a wide variety of items on a daily basis
Ability to work under pressure
Customer Service skills
Able to communicate with all levels of staff in a polite and efficient manner
Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments
Ability to prioritise workload to effectively meet deadlines
Strong proven Customer Service experience