Facilities Coordinator
Our Tamworth based client have an exciting new opportunity for a Facilities Coordinator to support their busy facilities team. The role involves a wide range of responsibilities including fleet administration, waste management administration, liaising with utility suppliers, and coordinating with contractors to ensure the smooth and compliant operation of site services. This is a varied and hands on administrative position within a fast paced facilities environment.
As a Facilities Coordinator; you will need to have/be:
Attention to detail, working with a high level of accuracy
Communication skills - confidence in liaising with colleagues and suppliers
Problem solving skills
Strong organisational skills with an ability to prioritise workload
Effective administrative skills
Some flexibility may be required on an ad hoc basis dependant on work requirements
Experience dealing with utility companies and contracts
Basic understanding of ISO14001 standards
Full Driving Licence
Experience in fleet operations
Computer literate and familiar with Microsoft Suite, including Excel, Outlook etcDetails:
Salary: £29, 000
Working Hours: Full time, Monday - Friday, 9.00am - 5.00pm
Location: Tamworth (on site)
Duration: PermanentRole of Facilities Coordinator:
Fleet Admin/tasks:
Scanning and filing of vehicle post and emails
Distribution of fines to drivers and follow up to ensure payment has been made
Delivery of cars to garages as required
Supporting preparation of vehicles for new drivers
Acting as a point of contact for drivers regarding fleet queries
Assisting with liaison between insurers and drivers in the event of accidents
Checking fleet invoice costs against VPU data
Monitoring and assessing mileage usage and implementing changes where required
Arranging foreign travel permissions from lease companies
Liaising with insurers regarding fleet matters
Carrying out vehicle inspections when required
Booking pool cars for staff useWaste:
Scanning and filing Waste Transfer Notes and collating waste data per contractor
Ensuring waste supplier certificates and accreditation records are up to date
Contacting waste suppliers in the event of missed or failed collections
Reviewing waste supplier information to ensure accuracy and complianceUtilities:
Inputting data from utility bills into internal systems
Checking and ensuring accuracy of utility invoices
Liaising with utility suppliers to resolve queries
Acting as a point of contact for meter readings and related informationContractors:
Ensuring contractor insurance certificates and licences are valid and up to date
Logging contractors into the contractor management system and maintaining induction records
Monitoring planned maintenance schedules and booking service appointments
Arranging repairs to fixtures and fittings as required
Conducting site inductions for contractors and visitorsAdditional:
Undertake reasonable additional tasks related to the Facilities department as requires
Support communication and coordination across the wider Facilities teamBenefits of working as a Facilities Coordinator:
23 days annual leave + bank holidays
Option to purchase up to 5 extra days annual leave
Health Cashback Plan
Pension Scheme
Life Assurance
Free Parking