Our client provide expert construction support services that keep projects running safely, efficiently, and on time. Known for our reliability, compliance, and precision, they work across some of the UK's most demanding construction environments — and we do it with a commitment to quality and a strong team ethos. As we continue to grow, we’re looking for a highly organised and proactive Finance & Office Assistant to support their finance operations, office admin, and project coordination. Key Responsibilities Finance & Bookkeeping * Process purchase invoices and assist with payment runs. * Raise sales invoices and monitor customer payments. * Reconcile bank accounts and credit card statements. * Assist with VAT returns and basic bookkeeping tasks. * Track and log subcontractor costs, invoicing, and payments. Administration & Document Control * Manage general office correspondence, filing systems, and shared inboxes. * Maintain up-to-date project folders, ensuring accurate documentation across sites. * Submit RAMS, insurance documentation, and other required compliance paperwork. * Keep internal systems organised and up to date. HR & Timesheet Coordination * Maintain employee records, including training certificates, holidays, and absences. * Support the collection and logging of timesheets. * Liaise with subcontractors to ensure cost accuracy and documentation compliance. Office Management * Order office supplies and manage day-to-day operational needs. * Answer calls and support client queries with professionalism and accuracy. Support to Contracts Manager * Assist with document preparation such as quotations, O&M manuals, and handover packs. * Log and track project variations, invoicing milestones, and documentation deadlines. What We're Looking For * Prior experience in a finance admin or accounts assistant role (construction industry is a bonus). * Familiarity with Xero or similar accounting software is beneficial. * Strong attention to detail and excellent Excel/spreadsheet skills. * A proactive attitude and willingness to get involved across different areas of the business. * Highly organised, dependable, and able to manage multiple priorities. * Strong written and verbal communication skills