Overview
This role will be supporting the Managing Director with additional support to other regional Directors. The Executive Assistant covers a wide range of different tasks and challenges day to day, often dealing with confidential and sensitive information. You are seen as the go-to person for internal and external Stakeholders on behalf of the region. This is an incredibly varied role where you will effectively manage diaries, organise meetings, boardrooms, venues and hospitality, dealing with high volumes of emails and calls by communicating information in a highly professional, approachable manner. You will keep records and data up to date and accurate on various company systems and Excel spreadsheets, processing expenses and maintaining company policies and procedures. Working closely with a team of Secretaries and Receptionists, you will lead the way in running a high functioning office environment with both office and site-based staff in mind. A unique part of this role also includes working closely with the Group HR team by dealing with HR, Training, Payroll and Recruitment queries. This includes allocation of company cars, IT and equipment set up and closure, mobiles and equipment, recruitment requests and offers whilst also monitoring sickness, holidays and absence records. You will also organise new starter inductions, exit interviews, temporary staff arrangements and support with Training logistics.
Responsibilities
* You will have extensive experience supporting Senior Directors/Managing Directors for a high performing commercial business
* Excellent organisational skills with a proven ability to work well under pressure
* Strong communication skills
* Able to managing time effectively
* Strong relationship building skills, able to build rapport and trust quickly
* Able to multi-task and adapt to fluctuating workloads
* A strong Gatekeeper, handling sensitive and confidential information
* Attention to detail
* Microsoft Office suite (Word, Excel, Outlook, Powerpoint)
Desirable
* Experience with HR systems and software
* Intermediate Microsoft Excel knowledge for reporting
* Exposure to HR queries
Person specification
* You will be a resilient character who is confident, approachable and proactive by nature, taking pride in representing the company brand and MD.
* You will be diplomatic and trustworthy, reliable, punctual and take the initiative in finding solutions to problems and challenges on a daily basis.
* You will be flexible, adaptable to change and will have a great eye for detail.
* Customer service will come naturally to you with the drive and determination to sustain a high standard in everything you do.
* If you like wild growth and working with happy, enthusiastic over-achievers, you\'ll enjoy your career with us!
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