Organising Administration Assistant (Temporary Contract)
Start Date: ASAP
Working Hours: Monday – Wednesday, 9:00am – 5:00pm
Location: Sowton Exeter. Office-based
Role Overview
We are seeking an organised and proactive Administration Assistant to support our organising work in the South West region. This role involves providing a wide range of administrative, logistical, and coordination support to ensure the smooth delivery of projects, events, and campaigns.
Key Responsibilities
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Act as a central point of coordination for regional organising work, including administration and member communications.
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Support organising projects, learning events, and conferences (both pre- and post-event), including campaign activity and distribution of materials.
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Coordinate meetings, training sessions, and member events, including managing registrations, attendance lists, and communications.
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Assist with workplace visits, telephone enquiries, and engagement with members and activists.
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Provide administrative support for trainee recruitment activities.
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Support regional training delivery, including venue booking, logistics coordination, registration, and preparation of materials.
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Maintain accurate training records and produce relevant reports.
About You
We are looking for someone who:
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Demonstrates professionalism and integrity
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Takes a fair and consistent approach when working with others
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Works collaboratively and supports team success
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Is proactive, flexible, and able to adapt to changing priorities
Skills and Experience
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Strong administrative skills, including maintaining accurate paper and digital records
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Ability to assess information quickly and respond effectively to enquiries
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Able to work independently and use initiative within agreed parameters
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Excellent communication and interpersonal skills, with the ability to engage a wide range of people
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Confident and professional approach when dealing with callers and event attendees
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Clear and concise written communication skills
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Ability to handle sensitive or challenging situations with confidence
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High level of accuracy and attention to detail
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Strong organisational, coordination, and planning skills
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Good numeracy skills
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Experience taking meeting notes and producing accurate reports
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Proficient IT skills, including Microsoft Office and other relevant systems
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Strong typing skills with a high degree of accuracy
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Ability to work under pressure and meet deadlines