Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
* Undertake a share of the transactional activity associated with the Activity Hub, including processing categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
o Pathways
o Student applications
o Resettlement pathway contracts
o Procurement of Goods for unit
o Regime Monitoring
o Activity Board
o Management Information Systems
o Industries/Manufacturing
o Education Provision
o Activity/Labour Allocation
o Library activities
o Prisoner Pay
* Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contributing towards:
o Job club
o Exit interviews
o Housing Clinics
o Induction Assessments
* Undertake other administrative tasks including:
o Organise, produce and maintain accurate records for area of work
o Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department in establishment
o Complete monitoring returns for area of work
o Input requisitions onto the finance database and process requisitions for defined area of workCo‑ordinate any awareness sessions for area of work
o Prepare paperwork for checking by manager, conducting initial checks as required
o Correspond with relevant stakeholders and agencies to ensure that information is adequately shared
o Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
o Collate information relating to relevant Service Delivery Indicators (SDIs)
o Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English (or Welsh where specified in Wales) is required.
Working Arrangements and Benefits
Hybrid working arrangements may be offered where business need allows. Part‑time, flexible and job‑sharing arrangements are possible and will be considered in accordance with the Flexible Working policy.
Benefits include:
* 9 days of bank, public and privilege holidays added to the annual leave allowance (the holiday year runs from 1 March)
* Choice of one of two Civil Service pension schemes
* Season ticket advance available after two months’ service
* Access to Security and Diversity training, and an individual induction programme into the new role
* Probation period of up to 6 months for external candidates (internal candidates subject to existing probationary period)
Qualifications and Eligibility
* Proficiency in English (and Welsh where applicable)
* Ability to work part‑time, flexible or job‑sharing arrangements as required
Nationality and Eligibility
* UK nationals
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the EUSS
* Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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