Office Manager Office based
Basildon
Part time & Full time Permanent considered
Monday Friday 9-3 or 5 pm if full time.
£30,000 - £35,000 ( Company bonus scheme)
A mechanical and electrical company, dedicated to delivering excellence in service to their clients across various industries. Are seeking a competent and highly organised Office Manager to join their team. The Office Manager will play a pivotal role in ensuring the smooth operation of the office environment and providing administrative support to various departments. The ideal candidate will have excellent organisational and multitasking skills, a strong attention to detail, be proactive and have the ability to work effectively in a fast-paced environment.
Key Duties
Office Operations: Oversee daily office operations, including managing office supplies, equipment, and facilities to ensure a safe, clean, and efficient working environment.
Reception Duties: Serve as the primary point of contact for visitors, clients, and vendors, greeting guests, answering phone calls, and directing inquiries to the appropriate departments.
Administrative Support: Provide administrative support to management and staff, including scheduling meetings, managing calendars, preparing correspondence, and organizing travel arrangements.
Document Management: Maintain organized filing systems for documents, records, and correspondence, both physical and electronic, ensuring easy accessibility and confidentiality as needed.
Email and Correspondence: Manage incoming and outgoing emails, responding to inquiries and forwarding messages to the relevant parties in a timely manner.
Data Entry and Reporting: Assist with data entry tasks and generate reports as needed to support various departments, ensuring accuracy and attention to detail.
Meeting Coordination: Coordinate meetings and events, including booking conference rooms, arranging catering, and preparing meeting materials.
Vendor Management: Liaise with vendors and service providers to coordinate deliveries, repairs, and maintenance services, ensuring timely completion and adherence to budgetary constraints.
Financial Administration: Assist with basic financial tasks, such as processing invoices, tracking expenses, and reconciling accounts, in collaboration with the accounting department.
HR Support: Assist with HR-related tasks, including maintaining employee records, processing payroll, and coordinating employee benefits as needed.
Health and Safety Compliance
Opportunities for professional development and career advancement.
Dynamic and collaborative work environment with a focus on innovation and excellence.
A brilliant company culture within an Employee owned company.
If this role sounds of interest, Please APPLY today!
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