Job summary
Do you have experience working in a busy and fast-paced recruitment team and providing a positive candidate experience?
We are on a mission to improve our candidate journey and ensure clear communication, guidance, and support throughout the process for all applicants.
This key role within our Resourcing Compliance team works closely with Talent Acquisition and Marketing & Events teams to deliver a holistic candidate experience. It ensures that once candidates reach the offer stage, they are smoothly onboarded in a timely and welcoming manner.
Oxford Health offers many career pathways; our team is part of a larger HR department, collaborating on various projects. We support your personal and professional development through access to trust-wide learning and development programs.
If you are initiative-driven, enthusiastic, communicative, detail-oriented, and eager to join a team committed to continuous improvement, we would love to hear from you!
This is a full-time, 12-month fixed-term contract based at our HQ in Littlemore, Oxford. You will work a minimum of 2 days per week in the office or at events in Oxfordshire, with the remaining days flexible for remote or office work.
Main duties of the job
1. Ensure that the necessary and correct information is provided by the hiring manager prior to starting pre-employment checks.
2. Be the first point of contact for candidates completing online forms and assist with queries related to pre-employment stages.
3. Prioritize workload and meet pre-employment KPIs, keeping recruitment managers informed of delays.
4. Ensure all pre-employment checks comply with NHS guidelines on references, eligibility to work, DBS, and Occupational Health clearance.
5. Maintain timely and effective communication with recruiting managers.
6. Update the Talent Acquisition and Recruitment Compliance Teams on candidate pipeline status and engagement challenges.
7. Input data and generate correspondence using ESR/E-Rec/Trac systems for recruitment administration.
8. Process payroll for new starters.
Please refer to the attached job description for a comprehensive list of duties.
About us
Oxford Health is a great place to work. To strengthen your application, read the "candidate guide to making an application" and tailor your supporting statement to the role, addressing essential criteria.
We provide physical, mental health, and social care across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath, and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics, and homes, aiming to deliver care close to our patients' homes. Our vision is that everyone receives: "Outstanding care delivered by an outstanding team".
Our values are: "Caring, safe and excellent".
We offer benefits including career progression opportunities, access to training, generous leave, NHS discounts, pension scheme, lease car, cycle to work, Employee Assistance Programme, Mental Health First Aiders, staff accommodation (waiting lists apply), and support groups from our Equality, Diversity & Inclusion team.
Details
Date posted: 07 May 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 per year (pro rata)
Contract: Fixed term
Duration: 12 months
Working pattern: Full-time, flexible working, compressed hours
Reference number: 267-CS7077642-A
Location: Littlemore Mental Health Centre, Oxford, OX4 4XN
Job description
Ideally, you will have experience within a recruitment team or, if not, within customer service or HR, with familiarity with employment legislation and onboarding stages.
You should have knowledge of MS Office and be confident in communication via email and verbally. Experience with ATS systems like TRAC is advantageous but not essential; you should be quick to learn new systems and confident with automation while maintaining a human approach.
Before Applying
See the attached JD for guidance on your supporting statement. Include your CV or relevant career history if no CV is available.
Key areas to address in your application include experience with pre-employment checks, recruitment, data entry, communication, candidate experience, teamwork, HR databases, task prioritization, and managing multiple workstreams.
Interview date
Tuesday 3 June at Littlemore Mental Health Centre, Oxford.
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