1. Fully office based opportunity
2. Competitive Pay
About Our Client
My client is a well established property management organisation based in Birmingham who are looking for a Personal Assistant.
Job Description
3. Diary management
4. Email management including dictation and email dictation
5. Arranging meetings
6. Travel arrangement and hotel bookings
7. Managing attendance and holiday bookings for staff
8. Recognising business critical matters and raising them immediately with the relevant personnel
9. Hospitality arrangements, including lunches
10. Maintaining property files, including plans, contracts and paperwork
11. Preparation of documents, including tenders, completion documents and construction plans
12. Arrangement of secure document sending and tracking
13. Ensuring that business critical documents are filed in an appropriate and known server location
14. Post handling
15. Making credit card payments as and when requested
16. Obtaining and filing credit card and pro forma payment receipts
17. Regular liaison and chasing all property matters with project management company and consultants acting on initiative to obtain and record all information
18. Assisting other support with Shareholder tasks on occasion, particularly international travel arrangements
19. With guidance, production of reports, tender information, property information and completion packs, and obtaining appropriate papers to be included in such documents
20. Maintenance of key release database to ensure property security
21. Arrangement of access to properties as and when required
22. Ensure health and safety paperwork are in place for people and organisations
23. General filing, record keeping and note taking as and when required
The Successful Applicant
24. Strong admin experience
25. Experience of Office 365
26. Keen attention to detail
27. Discreet and confidential approach
28. Ability to manage multiple tasks at any one time
29. Confident, enthusiastic and positive personality
30. Can commute to Birmingham daily
What's on Offer
31. Free car parking
32. Progression
33. 25 days plus bank holidays
34. Personal Assistant
35. Competitive salary