Job description
Finance Assistant (AR & AP)
up to £40k depending on experience
Hybrid - 4 days in the office
London,City
As part of the finance team, you will oversee the end-to-end payment cycle, supporting the company's financial processes, maintaining positive relationships with vendors and customers, and ensuring timely and accurate transactions.
Key Responsibilities will include:
Accounts Payable:
* Perform new supplier checks and invoice verification.
* Add and maintain supplier records and documentation.
* Process and record supplier invoices and employee expenses.
* Manage the Accounts Payable mailbox.
* Prepare and action a regular payment runs.
* Daily bank postings & reconciliations.
* Reconcile supplier statements, resolve any discrepancies, and maintain clear communication with suppliers.
* Assist in month-end and year-end financial closing by preparing AP reports and reconciling accounts.
Accounts Receivable:
* Accounts receivable control and raising AR invoices.
* Monitor and follow up on overdue accounts, ensuring prompt collection of outstanding debts.
* Prepare and send regular statements to customers, addressing any issues related to payments.
* Reconcile accounts receivable ledger and assist with month-end reconciliations.
* Liaise with internal teams and customers to resolve billing queries or payment disputes.
Additional Finance Duties
* Assist in the preparation of financial reports and supporting documentation for audits.
* Provide administrative support to the finance team as required.
* Ensure compliance with internal financial policies and procedures.
* Help streamline processes for greater efficiency and accuracy in the finance department.
Skills and Experience:
* Experience in an Accounts Payable / Receivable function, with a basic understanding of accounting principles, financial processes and VAT.
* Proficiency in using Xero, Microsoft Dynamics 365, Dext and Net-suite (preferred but not essential).
* Excellent attention to detail with a high level of accuracy in data entry.
* Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines.
* Ability to communicate effectively with internal teams and external partners.
* A proactive and positive approach to problem-solving.
* A degree in accounting, finance, or another numerically focused subject is advantageous but not required; candidates currently studying toward a professional accounting qualification are also encouraged.
* Proficient in Microsoft Excel and familiar with other Microsoft Office applications.